Administrative Assistant Secretary Clerical Support

Benefits:

401(k)

401(k) matching

Bonus based on performance

Competitive salary

Free food & snacks

Health insurance

Opportunity for advancement

Paid time off

Profit sharing

Training & development

We are seeking a highly organized, professional, and dependable Administrative Assistant / Secretary to provide clerical and administrative support in a medical office environment. The ideal candidate must possess excellent communication, organizational, and multitasking skills, with the ability to manage a high volume of administrative tasks efficiently. Medical experience is not required.

Key Responsibilities:

Answer and manage a high volume of incoming phone calls with professionalism, courtesy, and proper business etiquette

Handle a large volume of incoming and outgoing emails in a timely, organized, and professional manner

Draft, proofread, and respond to professional email correspondence with strong written communication skills

Schedule appointments, meetings, and calendar events efficiently

Maintain organized filing systems, both electronic and physical

Perform accurate data entry and recordkeeping

Prepare letters, reports, spreadsheets, and office documents

Scan, copy, file, and manage general clerical tasks

Coordinate with internal staff regarding scheduling, follow-ups, and administrative matters

Maintain confidentiality and professionalism at all times

Perform additional administrative duties as needed in support of office operations

Required Qualifications:

Prior administrative, clerical, receptionist, or office support experience required

Proficiency in Microsoft Excel and Microsoft 365 (Outlook, Word, Excel, Teams)

Strong written communication skills with the ability to draft professional emails independently are

Ability to handle a large volume of email correspondence and incoming phone calls

Excellent telephone communication skills with a professional, courteous, and polished demeanor

Strong customer service skills and professional office etiquette

Exceptional organizational skills with strong attention to detail

Ability to multitask, prioritize, and work efficiently

Strong computer literacy and ability to quickly learn office software systems

Reliable, punctual, and able to work both independently and as part of a team

Compensation: Competitive compensation based on qualifications and experience.