Program Support Assistant OA

Program Support AssistantThe primary purpose of this position is to provide a wide variety of administrative, clerical, and technical support to Nutrition and Food Service. The incumbent in this position performs work that supports budget analysis and administration and the incumbent also uses office automation programs and software such as word processing, spreadsheet and database management in support of the clerical and administrative work as well as copy machine, fax machine, scanner and email.Duties include:Collects, compiles, and/or tracks data and statistical informationOrganizes data into Access databases or spreadsheet formatsPrepares a wide variety of recurring and nonrecurring correspondence, reports, and other documentsEstablishes, updates, and maintains office files and recordsKeeps and types meeting minutes, agendas and reportsPrepares, executes, and/or tracks program specific informationPerforms office automation duties using such software applications as word processing, spreadsheet, electronic mail, desktop publishing, calendar, database, and/or graphicsUses spreadsheet software to develop and change spreadsheets in order to graphically display dataSchedules nutrition clinic appointments, prepares appointment confirmation letters, and enters appointment dataProvides clerical support such as answering the telephone, referring visitors, or providing information about the office, its functions, and standard operating procedures, and similar informationMaintains the appointment calendar, schedules appointments, reminds supervisor/staff members of the subject matter prior to meetings, and makes administrative arrangements as requiredEdits letters, composes letters and reports, reviews correspondence for accuracy and completeness, prepares public presentation outlines and meeting minutes, develops standard or form letters and replies to inquiriesServes as official timekeeper - notifying supervisors when leave limits are exceeded, posting staff time and attendance, processing timecardsPerforms other related duties as assignedWork Schedule: Monday-Friday; 8:00 am - 4:30 pm.Position Description Title/PD#: Program Support Assistant OA/ 99930-APhysical Requirements: The work area is usually an adequately lighted, heated and ventilated office of medical facility setting. The work environment involves everyday risks or discomforts that require normal safety precautions. The sedentary and may require some walking, standing, bending, carrying and/or lifting of light items like papers or books. The work requires light to moderate levels/times performing keyboarding to prepare correspondence.Promotion Potential: This position is at the full performance level GS-6.