Office Services Coordinator

Office Services Coordinator

The Office Services Coordinator will provide day-to-day office services and operational support to ensure the smooth functioning of a professional office environment. Responsibilities include mail handling and distribution, printing, copying, reception coverage, conference room setup, meeting support, supply organization, courier coordination, and general office maintenance. The ideal candidate will be dependable, organized, detail-oriented, and customer-service focused, with the ability to manage multiple priorities in a fast-paced environment. Previous office services, mailroom, or administrative support experience is preferred, with at least two years of experience in the legal industry strongly preferred.

Key Responsibilities

• Handle incoming and outgoing mail, packages, and courier deliveries, ensuring timely sorting and distribution.
• Perform printing, copying, scanning, document preparation, and other reprographic services as needed.
• Provide reception coverage, greet visitors, and assist with general inquiries and office requests.
• Set up and arrange conference rooms for meetings, including organizing furniture, supplies, and meeting materials.
• Provide meeting support and assist with coordinating office events and related arrangements.
• Coordinate courier requests and ensure packages and documents are prepared for dispatch.
• Organize and replenish office supplies, maintain inventory, and ensure common areas remain clean and orderly.
• Operate and troubleshoot office equipment, including high-volume copiers, printers, postage meters, and other standard office machinery.
• Assist with training employees on office procedures, equipment operation, and service processes when required.
• Establish priorities, set realistic goals, and manage daily assignments efficiently.
• Maintain a professional, customer-focused approach while supporting employees, visitors, and office teams.
• Stay informed about current office technologies, equipment, and industry trends to improve operational efficiency.
• Follow established safety procedures while handling mail, packages, supplies, and meeting materials.

Qualifications and Requirements

• High school diploma or GED required.
• At least two years of experience in office services, mailroom operations, administrative support, or a related field.
• A minimum of two years of experience in the legal industry is strongly preferred.
• Experience conducting classroom-based or informal employee training sessions.
• Demonstrated experience operating advanced office machines and handling complex equipment-related tasks.
• Strong organizational, time-management, and multitasking skills.
• Ability to set goals, prioritize assignments, and work independently or collaboratively with a team.
• Good technical skills and the ability to operate and troubleshoot complex office equipment.
• Effective verbal and written communication skills, with a strong customer-service orientation.
• Ability to train and guide employees and support daily office operations.

Physical Requirements

• Ability to walk and stand regularly throughout the office.
• Ability to move mail, packages, office supplies, and meeting materials.
• Ability to set up conference rooms and assist with meeting arrangements.
• Occasional lifting and carrying of office supplies and packages within established safety limits.

Metasys Technologies/NVISH is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.