Project Procurement Specialist

Job Details Level: Experienced, Job Location: Downers Grove, IL 60515, Position Type: Full Time, Salary Range: $76,750.00 - $99,775.00, SalaryTravel Percentage: Up to 25%, Job Shift: Day, Job Category: Manufacturing POSITION SUMMARY The Duravant Integrated Solutions team is seeking a detail-oriented Project Specialist to support project execution through financial coordination, procurement support, data analysis, and business process administration. In this role, you will work across project management, engineering, procurement, finance, manufacturing, and operations to maintain accurate project and financial data, coordinate purchasing and order-management activities, and provide reporting and analysis that support effective decision-making. The successful candidate will combine strong analytical and organizational skills with working knowledge of ERP systems, project financials, and procurement processes. We are looking for a proactive problem solver who can identify opportunities, improve processes, and ensure accurate and timely information throughout the project lifecycle. ESSENTIAL RESPONSIBILITIES Support project business processes including sales order entry, vendor purchase orders, vendor invoices and receipts, customer and vendor change orders, and other project-related transactions within the ERP system. Review project budgets and supporting documentation to ensure purchasing activities, costs, and financial transactions are accurately reflected within project and ERP systems. Coordinate with vendors and internal stakeholders to support purchasing activities, manage invoice and purchase order processing, and maintain effective vendor relationships. Analyze project financial and operational data using Excel, Power BI, ERP, and project management systems to identify discrepancies, risks, trends, and opportunities for improvement. Develop and maintain reports and dashboards that provide visibility into project financial performance, backlog, revenue, shipping schedules, and other key performance indicators. Reconcile customer purchase orders, sales orders, change orders, project budgets, and other financial records to improve data accuracy and reduce the risk of missed or delayed revenue. Support project turnover and execution processes by reviewing project information, gating criteria, documentation, and dependencies to identify gaps and ensure project readiness. Coordinate cross-functionally with project management, engineering, procurement, finance, manufacturing, installation, and other stakeholders to maintain accurate project information and resolve issues. Support recurring project and operational reviews by preparing reports, identifying risks or exceptions, communicating findings, and tracking actions through closure. Develop, document, and improve standard work, reporting practices, and business processes to increase consistency, data integrity, efficiency, and visibility across Integrated Solutions. POSITION SPECIFIC COMPETENCIES Data Analysis & Reporting – Strong ability to analyze financial and operational data using Microsoft Excel and Power BI, identify trends and discrepancies, and translate data into clear, actionable information. Experience with SQL or similar data-query tools is a plus. ERP & Business Systems – Working knowledge of ERP systems and the relationships between sales orders, purchase orders, invoices, receipts, bills of material, project costs, and other business transactions. Procurement & Vendor Coordination – Understanding of purchasing and procure-to-pay processes, including purchase orders, invoice reconciliation, change management, and effective coordination with vendors and internal stakeholders. Project & Financial Coordination – Ability to understand project budgets, costs, revenue, schedules, and commercial transactions and maintain accurate information across multiple systems throughout the project lifecycle. Analytical Problem-Solving & Process Improvement – Ability to identify discrepancies and process gaps, investigate root causes, develop practical solutions, and improve processes through standardization and automation. Cross-Functional Collaboration – Effective at working across project management, engineering, finance, procurement, manufacturing, and operations to coordinate activities, resolve issues, and drive actions to completion. POSITION REQUIREMENTS Bachelor’s degree in Business, Finance, Supply Chain, Operations, Engineering, or a related field. 5+ years of relevant experience in project coordination, project operations, procurement, financial analysis, supply chain, or related business function. Working knowledge of ERP systems and business processes involving sales orders, purchase orders, invoices, receipts, and project costing. Experience with Epicor is a plus. Advanced proficiency with Microsoft Excel, including data analysis, lookups, pivot tables, and working with large data sets. Experience developing or using Power BI reports and dashboards for business analysis and decision support. Strong organizational skills with the ability to manage recurring transactional responsibilities while supporting multiple projects and changing priorities. Experience with project management or work management platforms is preferred. SQL or other database/query experience is a plus. Experience with continuous improvement, process standardization, or workflow automation is preferred. PHYSICAL REQUIREMENTS While performing the duties of this job, the incumbent is frequently required to sit, stand, walk, talk or hear; uses hands to finger, handle, or touch objects or controls. On occasion, the incumbent may be required to climb and work in high places, stoop, bend or reach above the shoulders. The incumbent may occasionally lift, push, or pull up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. WORK ENVIROMENT The position is an in-person, office-based role with infrequent travel to manufacturing sites with manufacturing and warehouse environments. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function. #J-18808-Ljbffr Duravant