PS Executive Assistant

Announcement

Details


Open Date
04/24/2026


Requisition Number
PRN44849B


Job Title
PS Executive Assistant


Working Title
PS Executive Assistant


Career Progression Track
E


Track Level

FLSA Code
Administrative


Patient Sensitive Job Code?
Yes


Standard Hours per Week
40


Full Time or Part Time?
Full Time


Shift
Day


Work Schedule Summary


Monday - Friday
8:00 am - 5:00 pm

VP Area
President


Department
01167 - HCI Clinical Trials Operations


Location
Campus


City
Salt Lake City, UT


Type of Recruitment
External Posting


Pay Rate Range
39300 to 54000


Close Date
06/27/2026


Priority Review Date (Note - Posting may close at any time)

Job Summary


The Executive Assistant plays a central role in supporting the employee staffing processes, managing essential operational systems, and ensuring smooth day-to-day functioning across the Clinical Trials Office (CTO) and affiliated programs and teams. This position is highly collaborative and service-oriented, partnering closely with CTO leadership, teams, and new and existing employees to maintain an efficient, welcoming, and well-organized work environment.

Huntsman Cancer Institute is committed to cancer prevention, care, and survivorship for all communities within the area we serve - which includes Idaho, Montana, Nevada, Utah, and Wyoming - with impact worldwide.

In your cover letter or during your interview process, we invite you to share how your professional experiences have prepared you to serve as a member of our team as we work to reduce the cancer burden experienced by all people and communities. This may include a description of your prior experiences related to research, prevention, clinical care, community engagement/outreach, training, administration, or other areas relevant to Huntsman Cancer Institute's mission and this position.

Responsibilities


This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers, and community by requiring all patient-sensitive employees to be immunized in accordance with CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Essential Functions

1. Coordinate all staff onboarding and exit activities, ensuring seamless experience for employees and managers.
2. Provides administrative assistance, calendaring, daily schedule management, projection and planning as well as oversight of key leadership meetings by way of setting up, agendas, and minutes for Clinical Trial leadership.
3. Maintains Clinical Trials staff lists, organization charts, seating charts, and spreadsheets.
4. Assistance with staff meetings and overall administration operations required to run the department.
5. Research, analyzes, and prepares administrative and statistical reports and documents as needed.
6. Assist with office supplies and equipment orders and keeping inventory stocked.
7. May supervise the activities of support staff including planning and organizing the department workflow.
8. Clinical Trials leadership and department special project support as needed.

Problem Solving

Individuals in this position exercise independent judgment when resolving a wide range of issues involving both the department and the public. They must consistently demonstrate professional discretion when advising others. People serving in this role may also be required to represent the department and interact with individuals at the highest levels in public settings.

Comments
Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking, problem solving.

Often: Repetitive hand motion (such as typing), walking, bending, reaching overhead.

Seldom: Heavy lifting (no more than 10 lbs)

Minimum Qualifications


Bachelor's degree in Business, Finance, Health Care Administration or a related field, or equivalency (one year of education can be substituted for two years of related work experience) required. Two years office management and supervisory experience, demonstrated knowledge of finance and budgeting, and public relations skills required. Demonstrated human relations and effective communication skills are also required.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers, and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Experience supporting leadership or managing calendars, meetings, or events.
• Familiarity with office equipment, inventory tracking, or basic troubleshooting.
• Experience in a healthcare, research, academic, or similarly structured environment.

Type
Benefited Staff


Special Instructions Summary

Additional Information


The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at View phone number on click.appcast.io for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at View phone number on click.appcast.io or View phone number on click.appcast.io or University Human Resource Management at View phone number on click.appcast.io if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page .

Online reports may be submitted at

This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.