Budget Coordinator

Job Description
Position Summary :

The Budget Coordinator plays a critical role in supporting construction operations by managing and maintaining accurate budgets for assigned residential communities. This position is responsible for overseeing all lot-level budgeting activities-including pricing, uploads, adjustments, and variance resolution-ensuring financial accuracy throughout the construction lifecycle. The Budget Coordinator partners closely with Contract Managers, field personnel, and internal teams to maintain alignment with subcontractor contracts, control costs, and meet project deadlines.

Key Duties and Responsibilities:

• Create, upload, and maintain detailed lot budgets for assigned communities, including accurate pricing for flooring and other specified components.
• Prepare and assemble FHA documentation packages in compliance with program and regulatory requirements.
• Process budget variances by researching discrepancies, validating changes, and ensuring timely resolution.
• Review, process, and track subcontractor vouchers to ensure accurate and timely payments.
• Serve as a liaison between field personnel, Contract Managers, and internal departments to ensure clear and timely flow of budget-related information.
• Monitor multiple projects simultaneously while meeting strict deadlines in a fast-paced construction environment.
• Identify billing inconsistencies and proactively research root causes to support corrective action.
• Collaborate with other Budget Coordinators and Contract Managers to ensure consistency, efficiency, and best practices across communities.
• Maintain accurate records by updating the Production System daily and Production Books weekly.
• Assist with special projects, audits, and departmental initiatives as needed.
• Perform other related duties as assigned by management.

Experience and Skills
Education & Experience:

• High School diploma required; Associates degree preferred.
• 1+ years of experience working within the construction or related field required.
• Prior exposure to accounting principles, budgeting, or cost controls is preferred.

Skills & Abilities:

• Must have strong computer skills: Required to have experience using Excel at intermediate level
• Working knowledge of basic accounting and job-costing principles.
• Ability to communicate effectively (verbal and written)
• Strong attention to detail and accuracy
• Proven ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Ability to identify discrepancies and take initiative to research variances and correct
• Adaptability to changing priorities in a dynamic construction environment.
• Ability to travel occasionally for special projects, community openings, or departmental needs.

Other Requirements:

• Participate in one company Grand Opening per year when applicable