Administrative Officer

Summary This position is a career ladder to pd# 564-03146-O, Administrative Officer, GS-0341-09 dated October 15, 2020. The employee will serve in a developmental assignment to provide the individual with the knowledge, skills, and abilities needed to perform the full range of routine and non-routine assignments at the Full Performance Level. This position is located in the Department of Veterans Affairs, Veterans Health Care System of the Ozarks (VHSO), Engineering Service, Fayetteville, AR. Responsibilities The Position Description (PD) associated with this position is currently undergoing a classification consistency review in accordance with Office of Personnel Management (OPM) guidelines. This process ensures that similar positions across the VA and federal government are classified consistently based on duties and responsibilities. As a result of this review, the final job title, occupational series, and/or grade level may be adjusted, including the possibility of a lower grade if the duties support that determination. If this occurs, selections will be notified and given the opportunity to accept or decline the revised offer. If a downgrade occurs after entry on duty, prior pay may be subject to overpayment review and potential debt; you will be notified of any determination and your rights. Duties: Interpreting administrative policies, developing and implementing local policies, defining administrative requirements. Manages, prepares, edits and guides the writing of correspondence with persons or groups within and outside the organizations. Creates an annual training plan for supervisors to develop management knowledge, skills, and abilities. Oversees the personnel management program for Engineering Service, including matters involving recruitments, promotions, awards, position classification, training, & disciplinary actions. Oversees the budget formulation and management for Engineering Service and preparation of a variety of budget analyses and maintenance of budget records. Manages use of purchase cards. Shares oversight responsibility with the Chief for performance appraisal and merit pay programs, manages Incentive Award budget with recommendations to the Chief Engineer Participates with management in defending the budget before senior level management. Manages suspense items from VACO, VISN16, and the Director's Office for high priority matters affecting health care system operations. Maintains system for recording and tracking assigned responders and due dates for replies. Monitors timekeeping exceptions, ensures corrective measures are taken, assists timekeepers or supervisors to enforce policy to ensure requirements are met. Skilled in oral and written communication to effectively deal with interactions with officials within the service and without, to include Congressional Offices. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday-Friday 8:00am-4:30pm, subject to change based on the needs of the facility. Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD032770 and PD031460 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Pending Approval Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: Pre-employment examination is required. Must pass pre-employment physical examination. The work is primarily sedentary, although some slight physical effort may be required. Incumbent will drive to other facilities within VHSO; current driver's license is required. Must be able to independently operate Government Vehicle. Must provide clean driving record report from the DMV during the pre-employment process. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/19/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. To qualify at the GS-07 grade, you must have one year of specialized experience equivalent to the GS-05 level or higher or meet educational requirements or a combination of specialized experience and education. Specialized Experience: Experience performing routine administrative support functions, such as coordinating onboarding activities, assisting with timekeeping, and maintaining personnel records. Experience providing basic budget support, including collecting financial data and assisting with purchase card tracking or reconciliation. Experience assisting with procurement and contracting tasks, such as preparing documentation, monitoring requests, or supporting COR-related activities. Experience helping to develop or update standard operating procedures (SOPs) and ensuring adherence to established administrative processes. Experience communicating effectively in writing and orally to share information, prepare correspondence, and respond to routine administrative inquiries. NOTE: This experience must be supported by your resume to be creditable. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed one full year of graduate level education in a field related to this position that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: (transcripts required). OR, Superior Academic Achievement: Completed all the requirements for a bachelor's degree in a curriculum that is qualifying (i.e. hospital administration, public health administration, or related fields such as course work in health care administration) for the position to be filled and I meet one of the following: Rank in the upper one-third of your class in the college, university or major subdivision; A grade-point average of "B" (a GPA of 2.95 or higher out of a possible 4.0) for all completed undergraduate courses, or those completed in the last two years of undergraduate study; A grade point average of "B+" (a GPA of 3.45 or higher out of a possible 4.0) for all courses in your major field of study, or those courses in your major completed in the last two years of undergraduate study; Membership in a national honor society (other than freshman honor societies) recognized by the Association of College Honor Societies. For a list of recognized honor societies please visit Note: Transcripts are required. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have equivalent combination of successfully completed graduate education and specialized experience to meet the total experience requirements. The education portion must include graduate courses that demonstrates the knowledge, skills, and abilities necessary to do the work of the position. Only education beyond a bachelor's degree may be used to qualify for the GS-07 level. Note: Transcripts are required. To qualify at the GS-09 grade, you must have one year of specialized experience equivalent to the GS-07 level or higher or meet educational requirements or a combination of specialized experience and education. Specialized Experience: Experience performing administrative operations and HR/personnel administration functions, including onboarding, timekeeping, and processing various types of leave. Experience supporting budget formulation and execution, including purchase card reconciliation. Experience providing procurement and contract support, including FAC/COR II functions and familiarity with IPPS. Experience developing policies and standard operating procedures (SOPs) and ensuring compliance with established policies and procedures. Experience communicating orally and in writing to obtain and provide information related to organizational, administrative, and procedural matters, including preparing formal correspondence. NOTE: This experience must be supported by your resume to be creditable. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Master's or equivalent, or 2 years of progressively higher-level education leading to such a degree, or an LL.B or J.D.in a field related to this position that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE:(Transcripts are required). OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have equivalent combination of successfully completed graduate education and specialized experience (beyond the first graduate year or 18 semester hours) and specialized experience to meet the total experience requirements. The education portion must include graduate courses that demonstrate the knowledge, skills, and abilities necessary to do the work of the position. Note: Transcripts are required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. Incumbent will drive to other facilities within VHSO; current driver's license is required. Work Environment: Work is typically performed in an office environment. Travel is required both within andoutside the VHSO health care system. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Additional Information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. This job opportunity announcement may be used to fill additional vacancies. The Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about CTAP eligibility is on OPM's Career Transition Resources website at