Payroll Specialist

Payroll SpecialistLocation: Central Administration Building Department: Business OfficeReports To: Assistant Chief Financial OfficerMonths Per Year 12 Full Time X Hours Per Week 40Salary Classification FIS-II, $25.32 - $31.32, DOETo assist in the coordination, operation, and all facets of the day-to-day activities in the Payroll Office while promoting an atmosphere conducive to the effective operation of the office and ensure optimal services are made available to all district personnel and the general public in a courteous and professional manner. Individuals must demonstrate knowledge in Payroll and have the capacity to learn and become functional in all listed Job Functions.1. Prepare all payrolls (one monthly for Administrators and Classified Personnel; two each month for Teachers) to include:2. Maintain employee master file in accounting software3. Enter contracts of certified personnel, contract changes and adjustments.4. Enter hourly rates for classified personnel.5. Enter deductions requested by personnel.6. Import/enter time sheets, day (substitutes) wages and adjustments for classified personnel.7. Enter and verify all extra activity payments and all adjustments for certified personnel.8. Process and verify all payroll procedures.9. Process, prepare, and print payroll checks.10. Process, prepare, and print deduction, vendors, and transfer checks, such as Flex Spending, AFLAC, and 403B.11. Balance and post each payroll making necessary corrections as needed.12. Prepare Journal Voucher and General Journal Entries to correct accounts as necessary in the General Ledger.13. Close the fiscal year and the preparation of the subsequent year.14. Compliance and preparation or processing of required state and federal reports, including but not limited to Form 941, W-2, W-4, and Wyoming Retirement15. Assist with the Annual School District Audit16. Process employee's vacation, sick, and other leaves.17. Other accounting duties (receipting, purchase orders, etc.)18. Other duties as assigned.19. Follow the terms and conditions of the district's confidentiality agreement.Employees are held responsible for all duties of this job.Basic to Intermediate skills with Microsoft Word and ExcelKnowledge of Payroll processesAbility to use good judgment in making decisions daily.Excellent communication skills with a wide variety of staff, vendors, and publicAbility to maintain confidentiality.One of the following:3-5 years payroll experience,AS in accounting, business, or related fieldsCombination of education and work experience equivalent to or exceeding AS degree in Accounting, Business, or related fieldComputer Copy MachinePrinters TelephoneLower body strength to climb ladder or foot stool to reach files 5 feet high.Standing for at least 10% of the work day.Walking for at least 10% of the work day.Sitting for at least 80% of the work day.Air conditioned buildingOccasional exposure to weather extremes.Fluorescent lighting.Exposure to visual display terminal.