Risk Management Assistant

Risk Management AssistantHeadwaters Construction Company is looking for an organized and detail-oriented Risk Management Assistant to support the Risk Management department. This position is responsible for maintaining accurate documentation, coordinating departmental processes, and supporting the administration of contracts, insurance requirements, bonding information, claims documentation, and risk management records, and assisting with subcontractor prequalification. The Risk Management Assistant works closely with the Senior Director of Risk Management, internal departments, subcontractors, insurance providers, legal partners, and project teams to ensure information is organized, accessible, and properly maintained.Competitive Benefits and Pay401(K) MatchMedical, Dental, VisionEmpowering and positive workplace cultureOpportunity to make a real impactHands-on training and a growth path in a newly built Risk Management departmentAssociate's or Bachelor's degree in Business Administration, Construction Management, Office Administration, Legal Studies, Risk Management, or a related field preferred1–3 years of administrative, office support, or coordination experience preferredContract administration, paralegal, or insurance support experience will be given priority considerationExperience supporting construction, contracts, insurance, legal, or risk management functions preferredStrong organizational skills with exceptional attention to detailAbility to manage multiple priorities, deadlines, and administrative tasksStrong written and verbal communication skillsAbility to maintain confidentiality when handling sensitive company, contract, insurance, and claims informationProficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams; advanced Word skills required, including track changes, redlines and document comparisonExperience with document management systems, Adobe Acrobat, DocuSign, or similar platforms preferredAbility to work independently while supporting a collaborative team environmentWillingness to learn construction contracts, insurance requirements, and risk management processesMaintain and organize contracts, insurance documents, bonding information, and risk management recordsCoordinate document routing, electronic filing, and version control for contracts, agreements, and related documentationTrack subcontractor insurance certificates, licenses, bonds, and qualification documentation to support compliance requirementsPrepare prime contracts, subcontracts, and amendments from approved templates, and route them for signature through DocuSignPrepare correspondence, reports, meeting agendas, and meeting minutes for the Risk Management departmentSchedule meetings and coordinate communication between internal teams, subcontractors, insurance providers, legal counsel, and project stakeholdersAssist with claims documentation, insurance renewals, and administrative support related to claims and dispute filesMaintain departmental databases, tracking logs, calendars, and reporting systemsSupport preparation and distribution of contract templates, forms, policies, and procedural documentsRequest and track certificates of insurance, endorsements, and bonds through the company's insurance brokerAssist in administering the subcontractor prequalification program and track qualification statusAssist with department audits, reporting requirements, and special projects as assignedSupport the Senior Director of Risk Management with daily administrative coordination and department workflowEnsure documentation is accurate, organized, and maintained according to company standardsAssist in improving administrative processes and systems within the Risk Management departmentPerforms other duties as assignedThis job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.Headwaters Construction Company is a multi-state Commercial General Contractor. To learn more about Headwaters Construction Company, please visit and EEO EmployerFor ADA accommodations, please contact View email address on click.appcast.io