Human Resources Generalist

HR Generalist

The HR Generalist functions as a hybrid HR Operations and Payroll Administrator supporting full-cycle recruiting, HRIS administration, payroll processing and reconciliation, reporting and data analytics, performance management support, compliance auditing and strategic HR reporting.

This role requires strong analytical capability, payroll accuracy, systems proficiency and partnership with finance and HR leadership.

Primary Duties and Responsibilities:

Recruitment & Hiring

• Partner with hiring managers to assess staffing needs.
• Screen resumes and applications.
• Conduct interviews and administer assessments.
• Coordinate reference and background checks.
• Make hiring recommendations for exempt and nonexempt roles.
• Prepare and deliver job offers.
• Manage internal transfer process.
• Coordinate interviews with hiring managers.
• Prepare transfer offer letters and related documentation.

HRIS Administration & Data Management

• Maintain and administer the HRIS system.
• Ensure timely and accurate HRIS uploads, downloads, and reporting.
• Administer HRIS-related processes tied to salary and performance management.

Data Accuracy & Reporting

• Prepare and maintain standard and ad hoc departmental reports.
• Generate reports for Finance and HR
• Run HR reports as requested.
• Work closely with HR Director to ensure data accuracy and workflow integrity.

Training & Technical Support

• Provide training and support to staff on HRIS employee portal, performance management and time management processes

Payroll Administration

• Process biweekly payroll.
• Compile payroll data including, garnishment, vacation and sick leaves balances, insurance deductions, 403(b) deductions
• Process manual checks, stop payments, garnishments, and payroll adjustments.
• Calculate merit increases, bonuses, and retroactive pay.
• Reconcile payroll discrepancies (taxes, timesheets, deductions, etc.).
• Oversee annual W-2 reconciliation process.
• Maintain payroll files in compliance with regulations.

Retirement & Benefits Administration (403(b) / TIAA-CREF)

• Reconcile biweekly retirement payroll deductions with TIAA-CREF monthly contribution reports.
• Report discrepancies to HR Director.
• Monitor employee contributions to ensure compliance with IRS annual maximum limits.

Compliance, Auditing & Recordkeeping

• Maintain employee payroll files in accordance with compliance requirements.
• Conduct periodic audits of HR files to ensure required documentation is complete and properly filed.
• Assist in monitoring retirement contribution compliance with IRS limits.
• Conduct routine audits of HRIS system to ensure a high level of data integrity.

Performance Management & Compensation Support

• Assist HR Director in executing the performance management cycle.
• Track evaluation timelines and send reminders.
• Support salary administration processes.
• Calculate merit increases and bonus adjustments.
• Assist with salary survey requests.

Other duties as assigned

Educational/Training Requirements:

• Minimum of a Bachelor's degree in Human Resources, Management or a related field

Experience:

• 3-5 years of Human Resources Generalist experience with thorough knowledge in payroll, talent acquisition and HR compliance
• Experience using ADP Workforce Now or similar HRIS database
• Minimum three (3) years HRIS use and administrative experience
• Minimum three (3) years customer service experience

Licenses/Certifications:

PHR or SPHR and/or SHRM-CP or SHRM-SCP certification required.

Knowledge, Skills and Abilities:

• Experience working in a small to mid-size organization;
• Outstanding organizational and time management skills;
• Intermediate to advanced knowledge in Microsoft Outlook, Excel, Word, and PowerPoint preferred;
• Experience working in an HRIS system, experience working in ADP Workforce Now preferred;
• Technically savvy and able to learn new software systems quickly;
• Strong analytical skills;
• Exceptional (above-average) attention to detail and accuracy in communications;
• Excellent interpersonal communication skills with demonstrated ability to interact successfully throughout the organization;
• Excellent oral and written communications skills;
• Proactive and independent with the ability to take the initiative. Must be comfortable making recommendation to the HR Director;
• Project management experience;

Effective handling of confidential information and maintenance of employee confidences.