Administrative Assistant

Ameresco

Aiken, SC

# Administrative AssistantApply: United States - South Carolina - Aiken (Savannah River): Full time: Posted Yesterday: R4038**Ameresco, Inc. (NYSE: AMRC)** is a leading energy infrastructure company delivering integrated solutions that provide reliable power and modernize infrastructure. Since 2000, we have served as a trusted partner to public and private sector customers across North America, the UK and Europe, delivering over **$15 billion in solutions** and contracting more than **5 GW of energy resources**.At Ameresco, we integrate energy resources and modernize the built environment through innovative infrastructure solutions that improve reliability, optimize performance, strengthen resilience, and support long-term sustainability. Join us in building the infrastructure that powers the future. Explore opportunities to make a meaningful impact while growing your career with a company at the forefront of energy innovation. Ameresco has an opportunity for an **Administrative Assistant** to support our team at the Savannah River industrial complex near **Aiken, South Carolina.****Responsibilities:** * Serve as the primary point of contact for visitors, vendors, and government representatives, ensuring a professional and welcoming experience.* Answer and route incoming telephone calls with professionalism and excellent customer service.* Review, monitor, and process vendor invoices and purchase requisitions for approval.* Manage office and janitorial supply inventories by tracking stock levels, forecasting needs, placing orders, and verifying deliveries.* Receive, sort, and distribute incoming mail, packages, and other deliveries.* Prepare, format, and distribute correspondence, reports, memos, letters, and forms.* Assist with the preparation, compilation, and submission of regularly scheduled reports.* Perform weekly quality assurance reviews and submit payroll records to Corporate.* Maintain, update, and distribute company contact lists to ensure accuracy and accessibility.* Organize and maintain shared drive folders and files, ensuring information remains current and properly documented.* Create, update, and analyze reports using Microsoft Dynamics 365, Excel, and PowerPoint.* Coordinate and support multiple projects and administrative tasks, including campus errands, document delivery, badge office visits, and other operational needs.* Develop and maintain knowledge of Department of Energy (DOE) requirements, ensuring compliance with established protocols and implementing updates as needed.* Handle sensitive and confidential information with the highest level of discretion and professionalism.* Provide general administrative and operational support to the team and leadership.* Other duties as assigned. **Minimum Qualifications:** * High school diploma or equivalent required.* Minimum of five (5) years of administrative support experience, preferably within construction, engineering, manufacturing, industrial, accounting, or professional services environments. **Additional Qualifications:** * Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.* Strong verbal and written communication skills, with the ability to interact professionally with employees, customers, vendors, government representatives, and leadership.* Experience scheduling and coordinating meetings, managing calendars, and supporting virtual collaboration through Microsoft Teams.* Excellent organizational, time management, and prioritization skills, with a proven ability to meet deadlines in a fast-paced environment.* Working knowledge of procurement, purchasing, invoicing, payroll administration, and basic accounting processes.* Strong customer service mindset with the ability to respond promptly and effectively to changing business needs.* Experience maintaining electronic records, shared drives, and document management systems.* Demonstrated ability to manage multiple priorities, coordinate administrative processes, and support day-to-day office operations.* Experience handling sensitive and confidential information with discretion and professionalism.* High attention to detail and commitment to accuracy in reporting, recordkeeping, and administrative processes.* Ability to adapt quickly, manage competing priorities, and work independently with minimal supervision.* Willingness and flexibility to work additional hours when business needs require.* Ability to review confidential US security information is required.
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Vacancy posted 1 day ago

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