Assistant Contracts Administrator

Job Description

FlexStaff is hiring a temporary Assistant Contracts Administrator for a 5 month project. This role will be based in Stony Brook and it will be 100% on site. The schedule will be M-F 8:30am- 5:00pm. Qualified candidates that live within a commutable distance will be contacted.

Qualifications:

• Bachelor's Degree
• Two (2) years of progressively responsible professional procurement, support and experience. Experience with Microsoft Office and/or Google Workspace.
• Experience showing support and assistance for bidding, reviewing, and drafting supplier contracts.
• Certified purchasing or supply chain management credentials.
• Proficiency with Jaggaer or other procure-to-pay systems.
• Experience in New York State agency or higher education procurement.
• Experience with public bids for Construction, A/E, and Facilities Service contracts-related purchasing.

Key Responsibilities:

Purchasing & Contract Support :

• Support the Contract Officers with review, development, and drafting of complex contracts, agreements, purchase orders, and change orders for university required/related goods, equipment and services, including the assistance of bid specifications in accordance with applicable State & University purchasing laws, procedures, and guidelines.
• Assist the contract officers RFx/bid events; RFP (Request for Proposal), IFB (Invitation for Bid), RFQ (Request for Qualifications) in accordance with applicable purchasing laws, procedures, and guidelines.
• Assist the contract officers to report on Cost Savings, via either cost reductions or cost avoidances, to the University per the stated annual objective.
• Provide all administrative support work for contractual and bidding transactions. This includes the collection and document retention of all exhibits, insurance, and required forms for the State and Research Foundation.
• Assist with entering contracts and supporting documentation in the Contracts database in a timely manner.
• Assist to ensure compliance with all Federal, New York State, SUNY, Research Foundation, and University rules, regulations, and guidelines related to the procurement of goods and services.

Data Analytics:

• Support efforts to compile accurate and timely metrics, upload all procurement-related data promptly.
• Analyze supplier data (including spending, usage, and performance), market data, and industry trends to determine appropriate category and sourcing strategies. Utilize the analysis to identify initiatives to improve purchasing efficiency, save costs and reduce supply risk.

*Additional Salary Detail

The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).