Executive Assistant
Spatial Front
Job Type
Full-time
Key Responsibilities
- Provide direct administrative support to senior executive leadership.
- Manage calendars, schedules, appointments, deadlines, reminders, and follow-up items.
- Coordinate meetings, calls, travel, reservations, and logistics.
- Track open items and ensure timely follow-through until completion.
- Organize and maintain personal and professional priorities, documents, notes, records, and recurring obligations.
- Manage routine administrative matters such as forms, renewals, subscriptions, memberships, registrations, and statements.
- Track due dates, confirmations, account activity, and follow-ups in an organized and confidential manner.
- Maintain structured records, trackers, checklists, and documentation.
- Draft, review, and send emails, communications, summaries, and memos as requested.
- Conduct research, summarize findings, compare options, and prepare recommendations.
- Leverage AI tools (e.g., ChatGPT, Gemini, and similar platforms) to enhance productivity, organization, and research.
- Coordinate with internal teams, vendors, service providers, and external stakeholders.
- Handle sensitive and confidential information with professionalism and sound judgment.
- Assist in prioritizing tasks to reduce executive workload and ensure nothing falls through the cracks.
- Support special projects, operational tasks, and ad hoc requests.
- Remain responsive to urgent or time-sensitive matters, including occasional support outside standard business hours when needed.
- Bachelor's degree preferred.
- Recent graduates are encouraged to apply.
- 0-3+ years of experience in executive support, administrative support, operations, project coordination, research, or a related role.
- Must be able to work fully onsite in Arlington, VA.
- Must be legally authorized to work in the United States.
- Highly detail-oriented, organized, dependable, and responsive.
- Strong ability to manage multiple tasks, deadlines, and follow-ups simultaneously.
- Strong written and verbal communication skills.
- Ability to work independently, take initiative, ask thoughtful questions, and follow through to completion.
- Comfortable handling sensitive and confidential information.
- Proficient with technology, productivity tools, and AI platforms (e.g., ChatGPT, Gemini).
- Strong work ethic and willingness to go the extra mile to support executive priorities.
- Ability to learn quickly and adapt to changing priorities.
- Experience supporting executives, founders, or senior leaders.
- Interest in AI tools, automation, productivity systems, and personal organization.
- Familiarity with tools such as ChatGPT, Gemini, Claude, or Microsoft Copilot.
- Background or interest in financial markets, investing, trading, or market research.
- Experience managing calendars, travel, email, documents, vendors, and administrative workflows.
- Strong research and summarization skills.
- Sound judgment in prioritizing tasks and knowing when to escalate.
- Ability to operate effectively in a high-trust, high-responsibility role.
- Work Location: Fully onsite in Arlington, VA.
- Availability: Occasional support outside standard business hours may be required.
- Clearance/Screening: Candidates will undergo a comprehensive background check (including criminal history, education, employment verification, and credit history).
- Employment Type: Full-time, W2 position.
- Benefits: For information on SFI's benefits, please visit
- No agencies, third parties, or Corp-to-Corp submissions.
- Spatial Front Inc. is an Equal-opportunity Employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
- Spatial Front Inc. participates in E-Verify.
Salary Description
50,000k - 90,000k
Vacancy posted 5 days ago
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