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Executive Assistant

Spatial Front

Job Type


Full-time

Description

Spatial Front, Inc. (SFI), a two-time USA Today Top Workplaces awardee and Washington Top Workplaces honoree, is seeking a highly capable, detail-oriented, and trustworthy Executive Assistant to provide direct support to senior executive leadership. This role is designed to reduce the executive's day-to-day administrative burden by managing a wide range of responsibilities, including scheduling, communications, research, organization, and confidential matters. The ideal candidate is proactive, highly organized, discreet, and thrives in a fast-paced environment where priorities may shift quickly.

This is a fully onsite position based in Arlington, VA . The successful candidate must be highly responsive during working hours, able to anticipate needs, take ownership, and handle sensitive information with the highest level of confidentiality.


Key Responsibilities
  • Provide direct administrative support to senior executive leadership.
  • Manage calendars, schedules, appointments, deadlines, reminders, and follow-up items.
  • Coordinate meetings, calls, travel, reservations, and logistics.
  • Track open items and ensure timely follow-through until completion.
  • Organize and maintain personal and professional priorities, documents, notes, records, and recurring obligations.
  • Manage routine administrative matters such as forms, renewals, subscriptions, memberships, registrations, and statements.
  • Track due dates, confirmations, account activity, and follow-ups in an organized and confidential manner.
  • Maintain structured records, trackers, checklists, and documentation.
  • Draft, review, and send emails, communications, summaries, and memos as requested.
  • Conduct research, summarize findings, compare options, and prepare recommendations.
  • Leverage AI tools (e.g., ChatGPT, Gemini, and similar platforms) to enhance productivity, organization, and research.
  • Coordinate with internal teams, vendors, service providers, and external stakeholders.
  • Handle sensitive and confidential information with professionalism and sound judgment.
  • Assist in prioritizing tasks to reduce executive workload and ensure nothing falls through the cracks.
  • Support special projects, operational tasks, and ad hoc requests.
  • Remain responsive to urgent or time-sensitive matters, including occasional support outside standard business hours when needed.
Requirements
  • Bachelor's degree preferred.
  • Recent graduates are encouraged to apply.
  • 0-3+ years of experience in executive support, administrative support, operations, project coordination, research, or a related role.
  • Must be able to work fully onsite in Arlington, VA.
  • Must be legally authorized to work in the United States.
  • Highly detail-oriented, organized, dependable, and responsive.
  • Strong ability to manage multiple tasks, deadlines, and follow-ups simultaneously.
  • Strong written and verbal communication skills.
  • Ability to work independently, take initiative, ask thoughtful questions, and follow through to completion.
  • Comfortable handling sensitive and confidential information.
  • Proficient with technology, productivity tools, and AI platforms (e.g., ChatGPT, Gemini).
  • Strong work ethic and willingness to go the extra mile to support executive priorities.
  • Ability to learn quickly and adapt to changing priorities.
Desired Skills
  • Experience supporting executives, founders, or senior leaders.
  • Interest in AI tools, automation, productivity systems, and personal organization.
  • Familiarity with tools such as ChatGPT, Gemini, Claude, or Microsoft Copilot.
  • Background or interest in financial markets, investing, trading, or market research.
  • Experience managing calendars, travel, email, documents, vendors, and administrative workflows.
  • Strong research and summarization skills.
  • Sound judgment in prioritizing tasks and knowing when to escalate.
  • Ability to operate effectively in a high-trust, high-responsibility role.
Additional Information
  • Work Location: Fully onsite in Arlington, VA.
  • Availability: Occasional support outside standard business hours may be required.
  • Clearance/Screening: Candidates will undergo a comprehensive background check (including criminal history, education, employment verification, and credit history).
  • Employment Type: Full-time, W2 position.
  • Benefits: For information on SFI's benefits, please visit
  • No agencies, third parties, or Corp-to-Corp submissions.
  • Spatial Front Inc. is an Equal-opportunity Employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
  • Spatial Front Inc. participates in E-Verify.


Salary Description


50,000k - 90,000k
Vacancy posted 3 days ago
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