Project Coordinator

Job Opportunity

Job Description

Prepares fee proposal templates, draft contracts, and subcontracts for review.

Ensures projects adhere to contract language and requirements; issues and tracks project amendment documentation and coordinates for review.

Assists in developing WBS (Work Breakdown Structure) and Project Authorization forms including budgets and client invoicing requirements.

Assists the project manager with the processing of subconsultant invoices through the project accounting system.

Monitors project financials including variance, revenue, budgets, and WIP; assists with revenue variance issues.

Serves as a liaison between internal staff, suppliers, and clients while communicating effectively on behalf of Project Managers.

Performs other duties as assigned.

Qualifications

3+ years of experience supporting complex NYC public sector projects

3+ years of experience drafting contracts and subcontracts

3+ years of experience preparing proposal templates

3+ years of change orders experience

Experience working for an engineering or architectural firm with revenue over $150 million

Create pivot tables and Vlookups in Excel

Proficient within Deltek, BST, or Oracle

Job Type & Location

This is a Contract to Hire position based out of Pittsburgh, PA.

Pay and Benefits

The pay range for this position is $32.00 - $37.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Oct 11, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.