Administrative Assistant (Bird Electric)

Why Bird Electric

Join the Bird Electric (a Black & Veatch company) team and build with pride . As a 100% employee‑owned company, every role matters — you  own your work, your impact, and your future. We lead with  care , and  safety is non‑negotiable and embedded into every role, site and decision , ensuring our teams return home safe, every day.

From field engineering to project management to quality and startup, you’ll work with cutting‑edge technology, learn from seasoned experts, and grow through real‑world, hands‑on experience. With a strong backlog across power, water, grid, and industrial markets, you’ll have the stability to grow and the opportunity to  shape what comes next.

Job Summary

The Administrative Assistant perfoms typical administrative assistant duties and tasks of a varied nature according to established processes, applying occasional independent judgment. Typically supports smaller workgroup, such as a section, unit or functional area, under general supervision. Requires basic knowledge of workgroup's policies and procedures. Has occasional contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

Key Responsibilities

• Completes simple paper filing activities
• Receives and distributes mail
• Faxes documents
• Copies documents
• Prepares files for archiving
• Distributes documents
• Performs scanning and electronic filing
• Answers phones
• Greets and directs visitors
• Assembles documents (reproduction and collation)
• Performs basic word processing and data entry
• Maintains simple spreadsheets
• Orders office supplies
• Maintains manager's or work group's calendar
• Generates or distributes ad hoc reports using various business systems and databases
• Generates simple documents, such as letters, memos, spreadsheets and presentations
• May coordinate completion of timesheets
• Performs other general clerical duties as needed
• Creates expense reports
• Plans and arranges meetings, travel, and events, and coordinates applying for international travel documents
• Individual contributor with no subordinates 

Management Responsibilities

Individual Contributor

Minimum Qualifications

Basic word processing and spreadsheet experience needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Preferred Qualifications

• 2+ years relevant experience preferred 
• High School Diploma or equivalent preferred  

Preferred Skills:

• Basic MS Word skills
• Basic MS Office Excel and PowerPoint skills
• Basic MS Outlook skills
• Spelling and grammar skills
• Concentration and cognitive skills
• Initiative
• Interpersonal skills
• Attention to detail and reading comprehension
• Communication skills, including verbal and written skills
• Ethics and values
• Integrity and trust
• Ability to prioritize
• Problem-solving ability
• Expense Reporting Systems (Creating)
• Time Reporting Systems
• PeopleSoft and Blueprint Basic Users
• Travel Systems
• Telephony and Web conferencing
• Electronic Repository Systems 

Work Environment/Physical Demands

Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.