Director of Purchasing

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Director of Purchasing

Full Time Management Irving, TX, US 1 Attachments
At CNS, we believe every moment counts when helping individuals with traumatic brain injuries reclaim their independence and quality of life. The Director of Purchasing is responsible for purchasing operations, procurement systems, vendor management, travel and expense processes, fleet expense processes, receiving standards, contract tracking, and related cost control initiatives. This position serves as the primary resource for purchasing software, procurement workflows, and vendor purchasing practices throughout the organization.
The Director of Purchasing supports clinic, residential, administrative, and operational departments by ensuring that purchasing practices are timely, accurate, cost-effective, and consistent with company standards. The position is responsible for improving purchasing processes, strengthening accountability, driving compliance, identifying cost-saving opportunities, and supporting future system implementations.
The Director of Purchasing works closely with Operations, Accounting, Facility Managers, Inventory Clerks, clinical leaders, administrative leaders, and vendors to ensure purchasing activities effectively support organizational needs while maintaining operational efficiency and fiscal responsibility.
A high degree of accuracy, organization, follow-through, communication, analytical ability, and sound judgment is required. The Director of Purchasing must be capable of identifying problems, recommending solutions, implementing process improvements, and monitoring results.
ESSENTIAL DUTIES AND REQUIREMENTS

1. Purchasing Operations

Oversees purchasing processes to support quality, cost control, service, timeliness, and accountability throughout the organization.
Develops and maintains purchasing procedures in collaboration with Operations, Accounting, and department leaders.
Reviews purchasing workflows and recommends improvements to enhance compliance, efficiency, and user experience.
Monitors purchasing activity, vendor utilization, spending trends, and policy compliance.
Identifies opportunities for cost savings, vendor standardization, and improved purchasing controls.
2. Procurement System Management

Serves as the organization's primary resource for procurement systems, including Coupa and other purchasing platforms.
Supports implementation, deployment, maintenance, and optimization of purchasing systems.
Trains employees on requisitions, approval workflows, purchase orders, receiving, and documentation requirements.
Reviews system activity to identify process gaps, training opportunities, and compliance concerns.
Collaborates with IT and operational leaders to support future procurement technologies and system enhancements.
3. Fleet-Related Purchasing Support

Supports vehicle acquisition, replacement planning, warranty tracking, and related purchasing documentation.
Coordinates with vendors and internal stakeholders regarding vehicle orders and purchasing-related service concerns.
Assists operational leaders with vehicle purchasing and fleet expense oversight.
4. Purchase Orders and Receiving

Establishes expectations and standards for ordering, approvals, purchase orders, receiving, and documentation.
Reviews purchase requests for accuracy, budget coding, vendor compliance, and approval requirements.
Collaborates with Facility Managers, Inventory Clerks, and Accounting staff to improve receiving procedures and documentation accuracy.
Investigates and resolves order discrepancies, delivery issues, invoice concerns, and receiving challenges.
Conducts periodic audits of purchasing records and receiving documentation.
5. Durable Medical Equipment (DME) Rental Management

Oversees processes for requesting, approving, tracking, renewing, returning, and reconciling DME rentals.
Monitors rental expenses, duration, and vendor performance.
Collaborates with clinical, facility, residential, and accounting teams to ensure equipment availability and fiscal responsibility.
Identifies opportunities to reduce unnecessary rental expenses and improve tracking of rented assets.
6. Training and Process Support

Provides training and support to Inventory Clerks and other personnel involved in purchasing and receiving activities.
Develops job aids, reference materials, workflow documentation, and process guides.
Promotes consistent purchasing practices across all facilities and departments.
Identifies training needs and partners with leaders to address performance and process gaps.
Leads vendor evaluation, selection support, onboarding, and performance monitoring activities.
Reviews purchasing activity for cost savings opportunities and compliance concerns.
Evaluates vendors based on service, quality, pricing, delivery performance, and contractual requirements.
Communicates with vendors regarding pricing, service levels, product availability, and issue resolution.
Makes recommendations regarding vendor selection, contract utilization, and purchasing channels.
8. Contract Management

Maintains oversight of purchasing-related contracts, renewal schedules, pricing terms, and performance standards.
Coordinates contract reviews with leadership, Accounting, and department stakeholders.
Identifies opportunities for contract renegotiation, consolidation, or renewal.
Monitors compliance with contractual pricing and service expectations.
9. Reporting and Analytics

Develops and monitors key purchasing, vendor, receiving, fleet, and contract management metrics.
Prepares reports and analyses for leadership review.
Uses data to identify trends, cost savings opportunities, operational risks, and process improvements.
Presents recommendations and findings to organizational leadership as requested.
10. Process Improvement and Change Management

Leads initiatives to improve purchasing processes, automate workflows, and strengthen accountability.
Assists with implementation of software related to purchasing, expenses, inventory, fleet management, contracts, and vendor management.
Develops communication and training plans to support process changes.
Monitors adoption and compliance following implementation efforts.
11. Collaboration and Customer Service

Collaborates with operational, administrative, clinical, accounting, and facility teams to support timely and cost-effective purchasing.
Provides professional and responsive customer service regarding purchasing systems, vendors, receiving processes, fleet expenses, and DME rentals.
Investigates and resolves concerns related to products, services, vendors, purchases, receiving activities, and procurement systems.
PREFERRED DUTIES AND REQUIREMENTS

Performs other duties as assigned or requested.
Participates in projects related to procurement systems, vendor transitions, fleet management, software implementations, process improvement, and cost reduction initiatives.
Assists leadership with planning, implementation, evaluation, and continuous improvement of purchasing-related programs and processes.
SPECIAL SKILLS UTILIZED, EDUCATION LEVEL, TRAINING

Bachelor's degree in Business Administration, Supply Chain Management, Healthcare Administration, Accounting, Finance, Operations Management, or a related field preferred.
Five or more years of experience in purchasing, procurement, supply chain, vendor management, healthcare operations, materials management, or a related field required.
Healthcare, rehabilitation, residential care, multi-site operations, or clinical support experience strongly preferred.
Experience with Coupa procurement software strongly preferred.
Experience supporting software implementation, workflow deployment, training, reporting, and change management required.
Strong analytical skills with the ability to evaluate spending patterns, vendor performance, purchasing compliance, and operational metrics.
Advanced proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.
Strong project management, organizational, communication, and follow-through skills.
Ability to work independently while influencing and guiding others through process ownership, training, data analysis, and accountability.

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