Billing Specialist

Billing Specialist Morgan, Lewis & Bockius LLP, one of the world's leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire a Billing Specialist. The Billing Specialist will be responsible for ensuring the accurate and timely preparation of client bills for assigned clients and matters, and to support the partners with managing their client inventories. Reporting to the Director of Firmwide Billing, the Billing Specialist will support the firm Partners by managing all aspects of billing for assigned clients and matters, with supervision. This position will reside in the Philadelphia office and offers a hybrid in-office/remote working schedule. Key responsibilities include: Supports the Partners by completing all aspects of billing for assigned clients and matters, with supervision. Reviews matter set up to ensure compliance with rate agreements and outside counsel guidelines. Identifies any required reporting for budgets, alternate fee arrangements and accrual requests, and seeks assistance from supervisor to ensure completion. Assistance will be provided from Firm Finance when needed for more complex reporting requirements. Reviews time entries based on client and matter requirements (block billing, task codes, summer associate time etc.). Reviews cost entries for compliance and makes Partner aware of any issues. Submits new timekeeper approvals for eilled clients and contacts clients regarding new matters or other eBilling system requirements. Completes billing for all assigned clients. For eBilled clients, ensures successful submission of all invoices in appropriate eBilling Vendor's system, alerting supervisor about any problems that cannot be immediately resolved. Monitors eBilled submissions, and assists (with help from supervisor as required) with resolution of any rejections. Alerts supervisor about any past due receivables and works closely supervisor to assist with resolution. Supports the partners by reviewing monthly reports to identify overdue billing or collections, and to ensure all current proformas are generated. Distributes month-end proformas to appropriate partners. With support from supervisor, contacts new clients to review billing and payment procedures and coordinates handling of any special requests. With supervisor, contacts assigned new partners to assist with reviewing client agreements and rate set up, reviewing billing procedures and expectations, ensuring all required billing set ups are in place. Demonstrates solid judgment and diplomacy when executing Partner requests, and when interacting with team members and senior management. Assumes responsibility for maintaining the highest level of confidentiality of all financial and systems-related information. Experience and qualifications: Bachelor's Degree, from four-year college or university and some accounting or financial background. Proficient in Outlook, Word, Excel and PDF software. Excellent written and verbal communication skills with mathematical aptitude. Detail Oriented, highly organized and possesses excellent customer service skills. Ability to work independently or on a team. Qualified candidates must apply online by visiting our website at and selecting "Careers."