Facilities & Events Specialist at City Central

Job Description

Job Description

Position Title: Facilities & Events Specialist
Employer:         Ponca City Development Authority (PCDA)
Location:          City Central, 400 E. Central Ave., Ponca City, OK 74601
Building:           Six story, 60,000 sq. ft. office & event building
Standard Shift:              4:00 AM – 1:00 PM (includes 1-hour unpaid lunch)
Reports To:      City Central Manager

City Central is a modern, updated, Class A office building located in the heart of downtown Ponca City, Oklahoma. Operated by the Ponca City Development Authority (PCDA), City Central offers co-working space, private offices, and event venues that serve entrepreneurs, established businesses, and the broader Ponca City community.
City Central’s unique venues include The Link Co-Working Space, The Summit Conference Room, the Redbud Meeting Room, Central Fare outdoor green space, and an Art Gallery.  These amenities make it a hub for innovation, collaboration, and community gatherings.
The PCDA provides assistance for businesses looking to establish, expand, or relocate to Ponca City. PCDA supports the local business economy and promotes growth within the community through City Central and a range of economic development programs. Find out more at: and

Position Summary
The Facilities & Events Specialist plays a vital front line role in keeping City Central beautiful for tenants, businesses, and visitors. This position is responsible for daily janitorial services throughout the 60,000 square-foot, six-story building, light maintenance and upkeep of all common areas, and hands-on support during building events. The ideal candidate takes genuine pride in the condition of City Central and understands that a well maintained, welcoming environment reflects directly on the PCDA’s mission and the broader Ponca City community.

Work Schedule
Standard Daily Schedule
This position operates on an early morning start to ensure City Central is clean, polished, and fully ready before tenants and visitors arrive for the business day.

Time Block Duties
4:00 AM – 8:00 AM      Janitorial services: cleaning offices and restrooms throughout all five floors of the building
8:00 AM –  9:00 am Unpaid Lunch Break
9:00 AM – 1:00 PM      Light maintenance tasks and care of building common spaces, lobbies, hallways, and shared areas

Event Days - Split Shift
City Central hosts events approximately 1–2 times per month during a typical month, with higher event frequency in May and December. On days when events are scheduled, the employee will work a split shift or half a shift if the event is held on a weekend day.
•             Complete the standard 4:00 AM – 8:00 AM janitorial shift as normal
•             Return during event hours to provide on-site support for the event as needed
•             Total hours worked will be adjusted accordingly so the employee is not required to work a full standard shift on event days
Event support may include setup and breakdown assistance, maintaining cleanliness during events, restocking restrooms, and providing a welcoming presence for clients and guests. Specific event hours and expectations will be communicated in advance by the City Central Manager.

Schedule Flexibility
While the standard schedule is 4:00 AM – 1:00 PM Monday through Friday, some flexibility in the daily end time may be offered when circumstances allow, particularly on non-event days. The City Central Manager will communicate any schedule adjustments. May and December require the greatest scheduling flexibility due to elevated event activity.

Essential Duties & Responsibilities
Janitorial Services (4:00 AM – 8:00 AM)

• Clean and sanitize all restrooms on each floor, including toilets, urinals, sinks, mirrors, and fixtures
• Sweep, mop, and vacuum office areas, hallways, stairwells, and lobby spaces
• Empty trash receptacles and replace liners throughout the building
• Clean and wipe down office surfaces, breakroom areas, and common touchpoints
• Replenish supplies including paper towels, toilet paper, hand soap, and other restroom consumables
• Operate and maintain cleaning equipment including floor scrubbers, vacuums, and mops
• Report any unsanitary conditions, damage, or facility concerns to the City Central Manager

Light Maintenance & Common Space Care (8:00 AM – 12:00 PM)

• Conduct daily walkthroughs of all common areas including lobbies, hallways, stairwells, and shared spaces
• Perform light maintenance tasks such as replacing light bulbs, tightening fixtures, and minor repairs within the scope of the role
• Maintain cleanliness and order in all common areas throughout the day
• Monitor building exterior areas around the building grounds for cleanliness and debris
• Coordinate with the City Central Manager regarding maintenance needs that require outside contractors or specialized repair
• Support seasonal or special facility needs as directed

Event Support

• Assist with setup and breakdown of event spaces including The Summit, Redbud Room, The Link, and other venues as needed
• Maintain restroom cleanliness and restock supplies during events
• Ensure common areas remain tidy and presentable throughout the duration of events
• Provide a professional, welcoming presence for event clients and guests
• Assist event coordinators and the City Central Manager with facility-related needs during events
• Perform post-event cleanup including removing trash, cleaning floors, and restoring spaces to their standard configuration

Qualifications
Required

• Ability to work early morning hours beginning at 4:00 AM
• Ability to perform physical tasks including lifting up to 50 lbs., standing for extended periods, bending, and operating cleaning equipment
• Reliable, punctual, and self-motivated with the ability to work independently with minimal supervision
• Basic understanding of janitorial products, equipment, and cleaning techniques
• Ability to identify and communicate maintenance issues clearly
• Positive, professional demeanor when interacting with tenants, clients, and visitors

Preferred

• Prior experience in janitorial, building maintenance, or facilities management
• Experience supporting events in a public or commercial venue
• Familiarity with basic building systems, lighting, and plumbing fixtures
• Experience working in a multi-tenant or government-owned facility

What We’re Looking For
City Central is more than just a building, it’s a community asset and a reflection of what Ponca City can offer to businesses, entrepreneurs, and visitors. The right person for this role will share that belief and bring it to work every day. We are looking for someone who demonstrates:
Quality What it looks like at City Central
Pride of Ownership You treat City Central as if it were your own. A scuff on the floor bothers you. A stocked restroom matters to you. You don’t just clean, you maintain a standard.
Self-Starter You don’t need to be told what to do every morning. You know your responsibilities, you manage your time, and you take initiative when you see something that needs attention.
Customer Service Mindset You understand that every tenant, visitor, and event client is a guest of City Central. You are courteous, helpful, and professional in all interactions.
Dependability An early 4:00 AM start matters. Tenants and clients count on City Central being ready. You show up, on time, every day.
Attention to Detail You notice what others might miss, and you take care of it without being asked.

Working Conditions

• Early morning start required; building will be largely unoccupied during the 4:00–8:00 AM janitorial shift
• Physical demands include prolonged standing, walking, lifting, and use of cleaning and maintenance equipment
• Exposure to cleaning chemicals and solutions; PPE will be provided as appropriate
• Occasional evening and weekend hours required for event support
• Indoor work environment across all five floors; access to stairwells and elevators required
• May be required to work in or around active event spaces with guests and clients present

Benefit and Support
PCDA is an EOE
Benefits include paid time off, health care coverage, 401K employer contributions and more
Benefits start after 90 day trial period

 

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