Executive Assistant (Part Time)
Shinelight
About the Executive Administrative Assistant position We are looking for an Executive Administrative Assistant who will consult and assist company's executives on a range of secretarial and administrative tasks. Your duties will include working on a one-to-one basis and perform assignments related to executive's working life and communication. We expect you to be competent, organized and able to fulfill your tasks in a timely manner. Executive Administrative Assistant responsibilities are:
- Create and maintain an efficient documentation and filing system
- Organize efficient contact between the executives' and company's clients
- Administer calls, messages and daily correspondence
- Attend events as assigned, taking dictation and minutes and keeping the corresponding data
- Arrange meetings, appointments and travels, providing reminders
- Handle requests and queries appropriately
- Review office supplies and build relations with suppliers
- Prepare reports, presentations and briefs
- 3+ years' experience of working on an Executive Administrative Assistant, Senior Executive Assistant or other relevant position
- Solid experience with office management systems and procedures
- Proficiency in English and in-depth knowledge of MS Office
- Strong planning and time management skills, with an ability to multitask
- Excellent verbal and written communication skills
- Good knowledge of latest trends in office gadgets and applications
- Reliability, discretion and confidentiality
- High School degree; additional qualification as personal assistant will be a bonus
Vacancy posted 5 days ago
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