Construction Administrative Assistant

Job Description Job Description Construction Administrative Assistant Location: Poughkeepsie, NY Employment Type: Full-Time | Temporary with the possibility to go permanent Pay Rate: $25-$30 per hour, based on experience Schedule: Monday–Friday | 8:00 AM – 5:00 PM Job Overview: We are seeking a highly organized and detail-oriented Construction Administrative Assistant to support daily operations in a fast-paced construction office in Poughkeepsie, NY. This role plays a key part in keeping projects on track by managing documentation, coordinating communication, and supporting project teams. This is a temp-to-perm opportunity for someone who thrives in a busy environment and enjoys working closely with both office staff and field teams. Administrative Assistant Responsibilities: Provide administrative support to project managers, estimators, and leadership Prepare, organize, and maintain project files, contracts, and documentation Answer incoming calls and emails, directing inquiries appropriately Coordinate schedules, meetings, and appointments Track job progress, work orders, and project timelines Process invoices, purchase orders, and expense reports Maintain vendor and subcontractor records, including insurance documentation Assist with bid preparation and proposal organization Perform accurate data entry and maintain internal records Order supplies and help maintain an organized office environment Qualifications & Skills: 2+ years of administrative experience, preferably in construction or a related industry Strong understanding of construction terminology, documentation, and project workflows preferred Proficiency in Microsoft Office (Word, Excel, Outlook); experience with construction software and QuickBooks is a plus Excellent organizational and multitasking abilities with strong attention to detail Ability to manage multiple priorities and meet deadlines in a fast-paced environment Strong written and verbal communication skills Experience supporting project teams and coordinating office operations Familiarity with compliance documentation such as contracts, COIs, and permits preferred Problem-solving mindset with the ability to work independently and as part of a team Why Join This Opportunity? Full-time weekday schedule Long-term potential opportunity Fast-paced, team-oriented work environment Opportunity to gain valuable experience in construction operations Apply Now! If you have administrative experience and are interested in supporting construction projects in Poughkeepsie, NY, apply today for immediate consideration #ZR #Admin2026 Company Description Ethan Allen Workforce Solutions offers job seekers and employers the most complete, leading-edge employment services in the Hudson Valley. Whether you are looking for employment opportunities, quality employees or off-site personnel services such as payroll, employee benefits or risk management, we are experts in meeting the needs of workers and companies across the Hudson Valley! Company Description Ethan Allen Workforce Solutions offers job seekers and employers the most complete, leading-edge employment services in the Hudson Valley.\r\n\r\nWhether you are looking for employment opportunities, quality employees or off-site personnel services such as payroll, employee benefits or risk management, we are experts in meeting the needs of workers and companies across the Hudson Valley!