Deputy Finance Director

Job Description

Job Description

THE CITY OF PORTALES, NEW MEXICO

POSITION POSTING #2026-28

POSITION: DEPUTY FINANCE DIRECTOR
DEPARTMENT: FINANCE
STATUS: EXEMPT
REPORTS TO: FINANCE DIRECTOR
SHIFT: REGULAR – 40 HOURS PER WEEK
SALARY: $75,000 – $120,000 ANNUALLY (DEPENDING ON QUALIFICATIONS)

GENERAL DESCRIPTION:

The Deputy Finance Director plays a critical role in overseeing the financial operations of the City of Portales. This position supports the Finance Director in strategic planning, budgeting, financial reporting, and compliance, while also managing day-to-day financial activities. The ideal candidate is a seasoned finance professional with strong analytical skills, leadership capabilities, and a commitment to financial integrity and operational excellence.

TASKS AND RESPONSIBILITIES: Although the following are typical of the tasks and responsibilities routinely performed, additional duties and/or responsibilities requiring comparable or lesser skills, knowledge, or dexterity may be assigned. The primary responsibilities shall be regulated by the Finance Director and are not listed in any order of primary job function.

• Assist the Finance Director in developing and implementing financial strategies aligned with organizational goals.
• Assist in the preparation and analysis of budgets, forecasts, and financial reports.
• Monitor financial performance and provide insights to support decision-making. 
• Ensure compliance with federal, state, and local payroll laws and regulations.
• Manage finance team members, providing guidance, training, and performance evaluations.
• Coordinate audits and liaise with external auditors and regulatory bodies.
• Support grant and contract management, including financial reporting and tracking.
• Contribute to long-term financial planning and sustainability initiatives. 
• Represent the finance department in cross-functional meetings and projects.
• Serves as the City’s designated Chief Procurement Officer (CPO), providing oversight and administration of the City’s procurement and purchasing functions.
• Maintain, administer, and continuously improve the City’s centralized purchasing program to ensure compliance with applicable local, state, and federal procurement regulations and policies.
• Prepare, coordinate, and assist departments in the development, issuance, and evaluation, and administration of formal solicitations, including Invitations to Bid (ITBs), Requests for Proposals (RFPs), and other procurement documents.
• Provide procurement guidance and contract administration support to departments, ensuring transparency, fairness, competition, and accountability throughout the solicitation and contracting process.
• Oversee procurement activities associated with capital improvement projects, grant-funded initiatives, and major infrastructure investments to ensure compliance with funding requirements and contractual obligations.
• Assist with other accounting and finance functions as assigned by the Finance Director.

PROFESSIONAL REQUIREMENTS:

• Bachelor's degree in Finance, Accounting, Economics, or related field.
• Minimum of 5 years of progressive experience in financial management, including supervisory roles.
• Strong knowledge of accounting principles, financial reporting, and budgeting.
• Proficiency in financial software and systems.
• Excellent leadership, communication, and interpersonal skills.
• Ability to analyze complex financial data and present actionable insights.
• High level of integrity and commitment to ethical financial practices.
• Complete annual education requirements as assigned.

WHAT SUCCESS LOOKS LIKE:

• Trusted financial advisor to City leadership and department directors.
• Strong collaborative relationships across departments and external partners.
• Capital and infrastructure projects managed with financial integrity and regulatory compliance.
• Transparent, efficient procurement and contract management processes.
• Timely accurate financial reporting that supports informed decision-making.
• A high-performing, service-oriented finance team focused on accountability and continuous improvement.

WORK ENVIRONMENT :

Work is performed in an office environment.

PHYSICAL REQUIREMENTS:

• Must sit for extended periods of time, stand, or walk, as necessary.
• Must stretch, reach, or lift objects or materials that may be up to 25 pounds in weight.
• Must perform multiple tasks requiring manual dexterity at the same time.
• Ability to grasp and manipulate such items as paperwork, telephone, writing utensils, and other items used
• throughout the workday.
• Ability to coordinate use of hands and eyes in operation of various office equipment.
• Must write legibly.
• Must hear, understand, and respond to verbal information.
• Must speak clearly.
• Must see, read, and understand written information and instructions.
• Must think and apply judgment, discretion, and initiative in accomplishing work.
• Must engage in interpersonal interactions and complaints that could be stressful or sensitive in nature.

WORK SCHEDULE:

The regular work week is Monday through Friday, 8:00 a.m. to 5:00 p.m., with one hour off for lunch. Additional time may be required after regular hours. Schedule to be established by supervisor.

TRAVEL REQUIREMENTS:

• Limited travel – ability to travel for training may be required.
• Overnight travel may be required.

PRE-EMPLOYMENT REQUIREMENTS:

Must pass a background investigation including work history, criminal records, driving records and other records deemed necessary.

CONDITIONS OF CONTINUED EMPLOYMENT:

Candidates must have and maintain a satisfactory driving record and insurability in accordance with the City’s insurance carrier.

DEADLINE TO SUBMIT REQUIRED APPLICATION: Position to remain open until filled, review bi-weekly starting September 8, 2026. Applicant must submit required application to Human Resources at City Hall, 1028 Community Way, Portales, N.M. 88130 or at

I have read and understood the above position specifications for Payroll Clerk. I understand the demands and expectations of the position described and to the best of my knowledge, believe I can perform these duties.

Applicant Signature Date

The City is an EOE and Drug Free Workplace.

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