House Manager/Family Assistant

House Manager/Family Assistant

Location: Villanova, PA 19085

Employment Type: Part-time (25-30 hours/week)

Schedule: Consistent core hours between 8:00 AM – 6:00 PM, weekdays; Mondays required

Compensation: $30–35 per hour, based on experience

Start Date: ASAP

Requirements:

• Maintain a smoke-free environment
• Reliable transportation
• Current vaccinations (general)
• Comfortable around dogs

About Our Family

We are a busy, energetic family of five—two professionals, 7-month-old twins, and a 65-lb Goldendoodle. We've just made the leap from downtown Philadelphia to a new home in Villanova, and while we're excited about the move, we're in the thick of setting up and adjusting to life in a larger space. Between work, parenting, and the sheer number of things that come with a move like this, our days are packed and can sometimes feel like a juggling act.

Both parents work from home—one full-time and one part-time—and while we love being close to our twins, it's a lot to manage. We have a nanny who helps with the babies three days a week, but we need someone who can help us tackle everything else—organizing, errands, food prep, and making sure our home stays functional and welcoming.

We're an energetic, tech-savvy family who thrives on being efficient and staying ahead of things, but we also know that managing it all takes more than just us. We're focused on making time for our twins as they grow, while creating a home that's both comfortable and well-organized. It's a lot of moving parts, but we're excited for the future and would love to have someone who's hands-on, proactive, and ready to help us build the structure we need to keep life flowing smoothly.

Who You Are / What We're Looking For

We are looking for someone who thrives in a fast-paced, ever-changing environment. You'll need to be proactive, responsive, and comfortable balancing direction with taking initiative. You're the type of person who doesn't wait to be told what needs to be done—you see what needs attention and take action. You should be able to manage open-ended tasks from start to finish with a high level of organization and efficiency, all while keeping the big picture in mind.

We run an organized, tech-forward home and rely on digital calendaring, delivery services, and AI tools to keep things running smoothly. The right candidate will be comfortable embracing these tools as part of how we work together—using them to communicate clearly, stay on top of tasks, and get things done efficiently. You should have strong communication skills, a keen eye for detail, and the ability to keep up with the energy of our busy home.

A pleasant and professional demeanor is important to us, and we value someone who is active, highly organized, and can maintain a high level of discretion and privacy. You should feel comfortable around our dog and around babies and young children.

We're looking for someone who isn't just here to get the job done but is excited to become a part of our home, take ownership of tasks, and make a meaningful impact in the day-to-day running of our family's life.

Key Responsibilities

Household Management & Organization

• Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for cleaning services
• Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
• Create and maintain household organization systems (closets, storage, pantry, toys)
• Maintain awareness of household schedules and calendars
• Conduct seasonal swaps (clothing, décor, bedding, etc.)
• Prepare for family events, holidays, and guest stays
• Prepare and coordinate donation drop offs and pick ups
• Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers)
• Maintain indoor plants

Inventory Management & Errands

• Track and restock pantry, fridge, toiletries, household supplies
• Create and manage running household supply lists
• Coordinate and manage household orders (Amazon, Costco, Target, etc.)
• Run errands: grocery shopping, returns, dry cleaning, gift shopping
• Handle package pickup, mail sorting, and deliveries

Laundry & Linen Care

• Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)
• Iron, steam, and prepare outfits as needed
• Manage linens: rotate bedding, refresh towels, restock essentials
• Keep laundry areas tidy and well-stocked with supplies

Meal Planning & Preparation

• Batch-cook and prep ingredients (i.e., cut veggies; bake chicken breasts, etc.) for the week (4 meals) each Monday
• Shop for groceries and meal-related items
• Follow dietary needs and family preferences (gluten-free, peanut free)
• Clean kitchen post-prep and manage kitchen tidiness

Pet Care

• Walk dog occasionally, let dog out as needed
• Occasional opportunity for overnight dog sitting

Family Support & Child Assistance

• Occasionally assist with child-related drop offs/pickups
• Light supervision, playtime, or back-up childcare
• In future: prep backpacks, clothing, or snacks for school
• In future: Help with child-related laundry or errands, as needed

Vendor & Property Oversight

• Schedule and supervise service providers (cleaners, contractors, landscapers, etc.)
• Research and coordinate repairs, maintenance, and quotes
• Manage routine upkeep across the property
• Oversee outdoor spaces and seasonal maintenance needs
• Serve as primary contact for vendors

Deep Cleaning & Special Projects

• Tackle occasional deep cleans (fridge, oven, baseboards, etc.)
• Maintain and refresh specific zones (entryways, garage, mudroom)
• Organize special projects: toy storage, seasonal decorations, gear rotation, pantry, closets

Administrative & Personal Assistant Support

• Maintain awareness of family calendars and reminders
• Handle receipt tracking for expenses incurred as House Manager
• Assist with coordination of events, appointments, and guest prep

How to Apply

Please submit a short introductory letter, your updated resume, and three professional references with contact information.

Employment is contingent upon successful completion of a background check and drug screening.

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