Fleet Coordinator

Fleet Coordinator

Join Our Team as a Fleet Coordinator

We are seeking a detail-oriented, organized Fleet Coordinator to support the daily administration and operations of our vehicle fleet. This hourly position plays an important role in ensuring that vehicles, drivers, and fleet records remain compliant, accurate, and well managed.

The ideal candidate enjoys working with data, coordinating multiple tasks, supporting drivers, and partnering with vendors and internal teams to keep fleet operations running smoothly. If you have strong organizational skills, enjoy problem-solving, and take pride in accuracy and customer service, we'd like to hear from you.

What You'll Do

Fleet Administration & Compliance

• Coordinate vehicle titles, registrations, renewals, and insurance documentation.
• Manage vehicle disposal and sale processes, including required paperwork and recordkeeping.
• Assist with lease buyouts and related documentation.
• Conduct annual vehicle title audits and maintain accurate fleet records.
• Coordinate vehicle graphics, branding, and upfitting with vendors.
• Monitor recall notices and ensure required inspections are completed and documented.
• Manage toll tag ordering, monthly toll approvals, and expense uploads.
• Administer WEX fuel cards, including new card requests, cancellations, and quarterly audits.
• Maintain compliance with applicable fleet, licensing, registration, and reporting requirements.

Fleet Systems & Driver Support

• Maintain fleet information within Fleetio and other fleet-related systems.
• Create and update vehicle records and electronic vehicle files.
• Serve as a primary point of contact for driver questions regarding Fleetio access, fleet policies, and vehicle information.
• Coordinate vehicle transportation logistics, purchase orders, and related documentation.
• Track vehicle deliveries and assist with delivery checklists and follow-up activities.
• Support telematics setup and maintenance.

Fleet Team Support

• Assist with ordering new vehicles and coordinating with dealerships.
• Support lease documentation and payment approval processes.
• Assist with fleet reporting, utilization tracking, and data management.
• Support annual budgeting activities and fleet record analysis.
• Participate in driver onboarding and fleet orientation activities.
• Attend regular fleet meetings and provide administrative support as needed.

Qualifications

• Associate degree preferred, or equivalent combination of education and experience.
• 2+ years of administrative, fleet, transportation, logistics, or related experience preferred.
• Experience working with vehicle records, compliance documentation, or fleet systems is a plus.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office, especially Excel.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and customer service skills.
• Experience with Fleetio, WEX, telematics systems, or similar platforms preferred.

Why Work With Us?

At Cogent, you're not just an employee—you're an owner. Our people make the difference, our shared values define us as a team and bring our vision to life. Together, our team of employee-owners is committed to helping build healthy and prosperous communities through creatively engineered solutions for our customers. We are a growing Midwest company that provides fluid processing solutions serving the local Industrial, Municipal, Commercial Building Trades, Oil and Gas markets through our family of trusted brands.

We Offer

• Employee Ownership (ESOP)
• 401(k) with Company Match
• Profit Sharing
• Medical, Dental, Vision & Life Insurance
• Generous PTO, Paid Holidays & Volunteer Time Off
• Career Development & Advancement Opportunities
• A Culture That Values Innovation, Collaboration, and Respect

Make Your Mark with Cogent

This is more than just a job—it's a chance to work in a company where your efforts are recognized, your voice is valued, and your professional growth is supported. As an employee-owner, you'll be part of a collaborative team that celebrates innovation, accountability, and shared success.

If you are a highly organized professional who enjoys coordinating details, supporting drivers, and helping maintain an efficient fleet operation, we encourage you to apply.