Accounting Associate

Department


University Housing


Responsibilities

• Analyzes departmental expense reports monthly for Housing and Childcare operating budgets. Verifies and obtains supporting documentation for expenditures. This includes maintaining paid vendor files and acting as a liaison between the Housing Business Offices and departmental personnel, vendors, and the University Controller's Office.
• P-card Proxy duties - This includes the maintenance of P-card holders paid and pending charges folders, weekly reconciliations, and monthly reconciliation reports and acting as a liaison between the Housing Business Office and cardholders, vendors, P-card auditors, and the Procurement Office.
• Prepares and/or assists in the preparation of and maintains accounting records for Housing vending, IRHC vending, FSU Childcare, and both the Housing, and Childcare Foundation accounts.
• Analyzes and maintains outstanding encumbrances. This includes increasing encumbrance, as needed, liquidating paid out purchase orders, overseeing the processing of requisitions, purchasing orders, receiving reports, and vendor invoices. Works with vendors and personnel in University Housing and the University Controllers Office in order to comply with Prompt Payment of State Invoices provision as outlined in Chapter 215.422 3B of the Florida Statutes.
• Prepares and/or assists in the preparation of the Housing subsidiary ledgers. Serves as a backup to the Cashier Supervisor.
• Performs other duties, as assigned.

Qualifications


High school diploma or equivalent and four years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

Preferred Qualifications

• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships.
• Ability to perform accurately in a detail-oriented environment.
• Ability to prioritize, organize, and perform multiple work assignments simultaneously.
• Ability to compile, review, and reconcile data for accuracy, completeness, and compliance.
• Knowledge of applicable computer applications and basic computer functions.
• Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules, and regulations.
• Ability to maintain accurate records and retrieve files from active or archive sources. Basic filing practices to include numeric and alphabetic systems.

University Information


One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about Florida State University and our campuses .


FSU Total Rewards


FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our FSU Total Compensation Calculato r to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.


How To Apply


If qualified and interested in a specific job opening as advertised, apply through the FSU Careers site (jobs.fsu.edu). If you are a current FSU employee, apply through myFSU Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.


Veterans' Preference


Certain service members and veterans, and the spouses and family members of such service members and veterans, Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for Veterans' Preference eligibility requirements and Veterans' Preference required documentation (PDF) , or call FSU Human Resources at View phone number on click.appcast.io .

Considerations


This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check .


Equal Employment Opportunity


FSU is an Equal Employment Opportunity Employer.