Sr. Staff Accountant

SHINE Management is seeking an Accountant for a construction company.

The customer runs multiple concurrent field projects with crews, subcontractors, and vendors, and depends on accurate, timely financial processing to keep payroll, vendors, and customer billing running smoothly.

Position Summary

The Accountant is responsible for the day-to-day transactional accounting operations of for the customer, including payroll processing, accounts payable, and accounts receivable, all managed within QuickBooks Online (QBO).

This is a hands-on, detail-oriented role suited for someone who is comfortable owning the full transactional cycle, from entering and coding invoices to processing payroll and following up on collections, while keeping the books clean, current, and audit-ready.

Key Responsibilities

Payroll

· Process weekly (or applicable) payroll for office staff and field crews, including hourly, salaried, and prevailing-wage/certified payroll where required.

· Maintain accurate employee payroll records, including timekeeping data, pay rates, deductions, and PTO accruals.

· Ensure timely and accurate withholding and remittance of payroll taxes, and coordinate with payroll tax filings (federal, state, and local).

· Process new hire setup, terminations, and payroll changes (rate changes, benefit deductions, garnishments) in QBO.

· Reconcile payroll liability accounts and resolve discrepancies each paycycle.

· Support year-end payroll processes, including W-2 preparation and reconciliation.

Accounts Payable

· Enter, code, and process vendor invoices and subcontractor pay applications in QBO, ensuring correct job/project coding.

· Match invoices to purchase orders and delivery/proof of receipt where applicable; resolve discrepancies with vendors and project managers.

· Prepare and process vendor payment runs (checks, ACH, credit card) in line with payment terms and cash flow priorities.

· Maintain organized, audit-ready AP records, including W-9 collection and 1099 tracking for subcontractors and vendors.

· Reconcile vendor statements and respond to vendor inquiries in a timely, professional manner.

Accounts Receivable

· Generate and issue customer invoices and progress billings in QBO, tied to project milestones or contract terms.

· Track outstanding receivables and follow up on past-due invoices with customers and, where applicable, project managers.

· Apply customer payments accurately and in a timely manner; research and resolve payment discrepancies.

· Maintain AR aging reports and flag collection risks to leadership.

· Support lien waiver and compliance documentation tied to customer billing where required on construction projects.

General Accounting Support

· Maintain the chart of accounts and job-costing structure in QBO to support accurate project-level financial reporting.

· Reconcile bank and credit card accounts on a monthly basis.

· Assist with month-end close tasks, including accruals, prepaid schedules, and account reconciliations.

· Maintain organized digital financial records in support of tax preparation, audits, and lender/bonding requirements.

· Support the President & CEO with ad hoc financial reporting and analysis as needed.

Qualifications

· 3+ years of transactional accounting experience, including hands-on payroll, AP, and AR responsibilities.

· Business degree or equivalent additional experience in accounting and finance.

· Proficiency in QuickBooks Online (QBO) is required; experience with multiple payroll platforms is

preferred.

· Solid understanding of payroll tax requirements and general bookkeeping with an emphasis on GAAP fundamentals preferred.

· Experience with job-costing or project-based accounting, ideally within construction, contracting, or field-services industries.

· Strong Excel skills, including reconciliations and basic reporting.

· High attention to detail and strong organizational skills, with the ability to manage recurring deadlines (payroll cycles, billing cycles, month-end close).

· Clear, professional communication skills for interacting with vendors, customers, and internal staff.

· Familiarity with construction billing practices (AIA-style progress billing, retainage, lien w a ivers)

is a plus.

The customer offers:

· Competitive salary commensurate with experience.

· A hands-on role with direct visibility into company leadership and the full financial operation.

· The opportunity to build and refine accounting processes.

· Two weeks of Paid Time Off (PTO).

· Paid holidays.

· 401(k) retirement plan.

· Medical insurance.

· Flexibility to work from home 1-2 days per week.

Determination: The final salary offered will be based on the selected candidate’s experience, education, and geographic location.

Compensation: $70,000.00 to $100,000.00

SHINE Management is an Equal Employment/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or veteran status, or any other protected class by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training