Assistant Project Manager - RTP

Job Title

Project Coordinator

Key Responsibilities

Project Coordination:

• Assist Project Manager with project planning, scheduling, and resource allocation.
• Coordinate with field supervisors, subcontractors, and vendors to ensure timely delivery of materials and completion of work.
• Review and track project documentation including RFIs, submittals, change orders, and purchase orders.
• Maintain up-to-date project files and logs.

Financial Management:

• Support project cost tracking and forecasting.
• Prepare and review subcontractor/vendor invoices for accuracy.
• Assist with budget updates, cost-to-complete reports, and monthly billing.

Scheduling and Logistics:

• Help develop and maintain construction schedules using software such as MS Project or Primavera.
• Monitor progress and communicate schedule updates to stakeholders.
• Ensure that material and equipment deliveries are scheduled to support the project timeline.

Field Support:

• Conduct regular site visits to verify progress and quality.
• Work closely with foremen and superintendents to resolve field coordination issues.
• Support safety compliance by enforcing company and OSHA standards.

Communication:

• Serve as a liaison between project teams, clients, engineers, and vendors.
• Assist in leading coordination and progress meetings.
• Prepare meeting minutes, reports, and other project correspondence.

Qualifications

Education & Experience:

• Bachelor's degree in Construction Management, Mechanical Engineering, or related field preferred.
• 2+ years of experience in HVAC, plumbing, or mechanical contracting environment.
• Experience with design-build or plan-and-spec projects preferred.

Technical Skills:

• Proficiency in Microsoft Office, Bluebeam, and project management software.
• Understanding of mechanical and plumbing systems, drawings, and specifications.
• Knowledge of construction scheduling, budgeting, and document control.

Soft Skills:

• Strong organizational and time management skills.
• Excellent communication and teamwork abilities.
• Ability to handle multiple tasks and work in a fast-paced environment.

Work Environment

• Primarily office-based with regular site visits.
• Must be able to navigate construction sites and attend meetings at client locations.

Compensation

• Competitive salary based on experience.
• Benefits include health insurance, 401(k), paid time off, and professional development opportunities.