Payroll-Tax Specialist Hybrid

Payroll-Tax Specialist Hybrid

Under supervision of the Payroll Manager, provides analysis of all payroll taxes and W2 wages for approximately 33,000 employees in a $5 billion organization. Analyzes every pay run (Bi-Weekly/Semi-Monthly) to determine taxable wage and tax withholding variances and make corrections. Maintains a solid business relationship with ADP for the organizations payroll tax filings. Participates in system testing, troubleshooting and problem resolution as it relates to taxes.

Ensure compliance with all federal, state and local tax laws and regulations in the payroll system. Partner with ADP to ensure accurate and timely payroll tax reporting and compliance with federal, state and local regulations within the US. Resolves and/or notifies Manager of any tax issues during the payroll processes. Maintain an in-depth knowledge of the company payroll and employment related policies. Prepares per pay, quarter and year end reconciliation spreadsheets to validate the payroll totals to the KBace reports and resolves any differences. Responsible for managing current tax accounts and making updates or closing accounts when locations are closed or moved. Assists employees with questions and/or problems regarding their pay related to tax issues Runs and reconciles tax reports every payroll and compares to ADP tax invoice summaries and forwards to Treasury for funding. Maintain state unemployment rates and ensure rates are updated timely. Maintain strict confidentiality of sensitive information. Generates reports for Kronos, costing, and payroll reporting when researching pay discrepancies. Provides analytical and project management support for the Payroll Manager. Investigate, resolve and respond to tax authority notices and correspondence in a timely manner. Performs other duties as assigned. Complies with all policies and standards. Must abide by all requirements to safely and securely maintain Protected Health Information (PHI) for our patients.

Education: High School Equivalent / GED (Required) Bachelor's Degree In Business Administration, Accounting or Finance (Preferred)

Work Experience: 5+ years Experience administering the complete payroll process which includes generating, analyzing, and reconciling payroll and tax reports, and scheduling and transmitting vendor interfaces, (Required) and Experience with multiple FEIN's, Multiple States and Multiple Localities. (Required) and 2+ years Working knowledge of Kronos and Oracle HR/payroll systems and interface experience (Preferred) and Extensive experience preparing W2s, W-2cs, and tax analyses (Required) and Demonstrated experience making payroll adjustments to update incorrect taxable wage balances (Required) and Experience with time and attendance timekeeping system(s) (Required) and Kronos experience (Preferred) and Oracle or HR/PR system experience (Required)

Knowledge, Skills, & Abilities: Thorough knowledge of advanced principles and practices of payroll accounting and financial record keeping (Required proficiency) Detail-oriented and organized, with good analytical and problem solving ability. (Required proficiency) Must have strong written and verbal communication skills. (Required proficiency) Notable client service, communication, presentation and relationship building skills (Required proficiency) Ability to function independently and as a team player in a fast-paced environment (Required proficiency) Strong work ethic. (Required proficiency) Demonstrated ability to use PCs, Microsoft Office suite, and general office equipment (i.e. printers, copy machine, FAX machine, etc.) . (Required proficiency) Advanced knowledge of Excel and Word (Required proficiency) Excellent report creation skills (Required proficiency) Licenses and Certifications: Certified Payroll Professional (Preferred)

Physical Demands: Standing Occasionally Walking Occasionally Sitting Constantly Lifting Rarely 20 lbs Carrying Rarely 20 lbs Pushing Rarely 20 lbs Pulling Rarely 20 lbs Climbing Rarely 20 lbs Balancing Rarely Stooping Rarely Kneeling Rarely Crouching Rarely Crawling Rarely Reaching Rarely Handling Occasionally Grasping Occasionally Feeling Rarely Talking Constantly Hearing Constantly Repetitive Motions Frequently Eye/Hand/Foot Coordination Frequently

Travel Requirements: 10%

Primary Location: United States-Ohio-Shaker_Heights Work Locations: 3605 Warrensville Center Road Shaker Heights 44122 Job: Administrative Support Organization: UHHS_Finance Schedule: Full-time Employee Status: Regular-Shift Days Job Type: Standard Job Level: Professional Travel: No Remote Work: Hybrid Job Posting: Jun 22, 2026, 8:15:55 PM