HSE Fleet Coordinator

Job Description

Job Description

Location: Dallas, TX

Department: DEPCON

The Opportunity

The Fleet Administrator is responsible for the day-to-day administration, compliance, and operational support of the company's fleet program. This role serves as the central coordinator for fleet records, vehicle compliance, maintenance tracking, fuel card administration, vendor coordination, reporting, and vehicle lifecycle management.

The Fleet Administrator ensures that fleet information is accurate, compliance requirements are met, and administrative processes are executed efficiently to support field operations and fleet leadership. They act as the primary resource for maintaining fleet data integrity, coordinating vehicle-related activities, and providing timely reporting and customer support across the organization.

What you will do?

Fleet Administration

· Maintain accurate fleet records, including vehicle assignments, registrations, titles, licensing documentation.

· Process vehicle acquisitions, disposals, transfers, and status changes in fleet management systems.

• Maintain up-to-date driver rosters and vehicle assignments in coordination with Enterprise Fleet and Geotab telematics databases to ensure data integrity.
• Track driver onboarding requirements, including MVR reviews, disclosures, fleet training, and policy acknowledgements.
• Assist in vehicle ordering workflows, using standard forms and VP approval processes.

Compliance & Documentation

• Track vehicle registration and licensing renewals.
• Maintain documentation required for DOT, company, and regulatory compliance.
• Support driver qualification and fleet compliance tracking as assigned.
• Assist with audits and compliance reviews by gathering required records and documentation.
• Support issuance and renewal of driver cards, telematics installation, and violation tracking logs.

Reporting & Analytics

• Generate monthly fleet reports related to asset utilization, fuel consumption, maintenance, GPS compliance, driver safety behavior events, and toll data.
• Assist fleet leadership with KPI tracking and performance reporting.
• Identify data discrepancies and coordinate corrective actions.

Maintenance & Vendor Support

• Coordinate maintenance scheduling and repair documentation.
• Track preventive maintenance completion and exception reporting.
• Serve as a point of contact for fleet vendors, maintenance providers, and equipment suppliers.
• Process and reconcile fleet-related invoices and purchase orders as required.

Customer Support

• Respond to inquiries from drivers, supervisors, and field personnel regarding fleet policies and procedures.
• Support accident, damage, and vehicle incident documentation processes.
• Assist with fleet communications and program rollouts.

Fleet Management Support

• Serve as administrative liaison between HSE and the Fleet Management team (CCM, IMC, Enerquest, OTS).
• Track driver onboarding requirements, including MVR reviews, disclosures, fleet training, and policy acknowledgements.
• Maintain up-to-date driver rosters and vehicle assignments in coordination with Enterprise Fleet and Element telematics platforms.
• Support issuance and renewal of driver cards, telematics installation, and violation tracking logs.
• Generate monthly reports on fleet safety metrics (e.g., harsh events, GPS compliance, inspections).
• Assist in vehicle ordering workflows, using standard selection forms and VP approval processes.
• Monitor insurance documentation, registration renewals, and inspection statuses.

Required Qualifications

• Associate’s degree in Business Administration, Occupational Safety, or related field (required)
• 2–4 years in a safety, fleet, or construction administrative role supporting distributed teams
• Experience managing high-volume documentation and onboarding workflows
• Familiarity with OSHA, DOT, and FMCSA regulations is a plus
• Prior experience with safety management systems (e.g., HammerTech, ISNetworld) and/or fleet platforms (e.g., Element, Geotab) is preferred

Preferred Qualifications

• Bachelor’s degree (preferred)
• OSHA 10-Hour or 30-Hour (Construction or General Industry).
• First Aid/CPR Certification.
• GSP

How we support you

We believe your best work happens when you feel supported - professionally, personally, and financially. That’s why we offer a range of benefits designed to help you thrive, stay healthy, and plan for the future.

• Performance-driven rewards – Competitive pay with incentive opportunities that recognize your results and contributions.
• Comprehensive healthcare – Medical, dental, and vision coverage that supports you and your family’s total well-being.
• Security and peace of mind – Life and disability insurance programs that provide protection when it matters most.
• Flexible benefits options – A variety of voluntary benefits so you can personalize coverage to fit your needs.
• Time to recharge – Generous paid time off to relax, travel, and maintain a healthy work-life balance.
• Investing in your growth – Education assistance and tuition support to help you build skills and advance your career.
• Planning for the future – Retirement and savings programs that help you achieve long-term financial confidence.

Come build with us

At Integra, we’re driven by a vision to transform the data center industry. We specialize in delivering optimized turnkey solutions that bring together speed, quality, and reliability - helping our clients build and operate the mission-critical infrastructure that powers today’s digital world. Integra is a vertically integrated company - owning and managing every phase of the process from site selection and design to manufacturing, procurement, commissioning, and warranty. This approach allows us to move faster, solve challenges more efficiently, and deliver exceptional outcomes for our partners.

What truly sets Integra apart is our people. We are a team of problem-solvers, engineers, builders, and operators who thrive on tackling complex challenges and delivering results. Our culture values collaboration, accountability, and continuous improvement - because in a rapidly evolving digital landscape, excellence and adaptability matter.

Joining Integra means being part of a company that is shaping the future of data center infrastructure. If you’re passionate about innovation, impact, and building systems the world depends on, you’ll find the opportunity to grow and make a difference here.

Equal Opportunity Statement

Integra provides equal employment opportunities for all people. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation, age, otherwise qualified disabled or veteran status or any other characteristic protected by law. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact View email address on ziprecruiter.com