Assistant General Manager

Assistant General ManagerAs an Assistant General Manager, you’ll be responsible for assisting the General Manager in managing and administering the day-to-day operations of the Community Association including all financial management, property management, governance, and staff management.Your Responsibilities:Provide input and assist the Board with the preparation of the Association’s annual budgetAssist with the daily implementation of the annual budget, perform general financial management and recordkeepingAssist Association and In House counsel on collection matters and monitor maintenance fee accountsMonitor and report monthly financialsAssist with preparing specifications needed for all services received by the Association (e.g., landscaping, snow, trash, insurance, pool, etc.)Assist with bid process, review bid spec proposals and comparison spreadsheets and make board recommendations as appropriate.Assist with negotiating Association contracts for routine services, subject to the Board’s approval, and Association counsel as needed.Ensure maintenance of all files, records, and correspondence in accordance with company procedures and good business practicesAssist with preparation of Board meeting agenda, monthly management report and all other reports and material needed for Board Packet; distribute one week in advance of meetingCoordinate activities of association professionals including attorneys, auditing firms, and engineering firmsEstablish and maintain annual calendar indicating all association activity, deadlines, election, meetings, projects, etc.Enforce the use of policies, tools, and programs by staff in the day-to-day management and operations and ensure proper adherence throughout business unit.Support the roll out and implementation of company & business unit initiatives and strategies.Skills & Qualifications:Bachelor’s Degree or equivalent relevant work experienceMinimum 5 years relevant work experience required, preferably in hospitality, property, or facilities managementMinimum 2 years project management experienceExperience managing large direct or indirect staffPossess working knowledge of budgets and fiduciary responsibilityDemonstrated decision making abilityDemonstrated written and verbal communication skillsWorking knowledge of legislation impacting property management, preferredStrong understanding of proposal/bid processPossession of or willingness to obtain CMCA/AMS certification requiredCritical thinking, problem solving, judgement, and decision-making abilities are necessary.Proficiency in computer programs like Microsoft Office, Outlook, and Windows required.Ability to work with sensitive and/or confidential information.Physical Requirements / Working Environment:Position involves sitting, standing, stooping, kneeling, pushing, shoving, lifting, carrying, and moving objects that can weigh up to 25 lbs. This movement can occur throughout the day. Must also be able to climb several flights of stairs if necessary.Must be able to sit and stand for extended periods of time.Must be able to communicate both on the phone and in person with our clients in order to resolve issues and manage the business.Must have finger dexterity for typing/using a keyboard.Must be mobile enough to move around both the office in order to make copies, send mail and faxes and to walk around the property. This could include lengthy walks on uneven areas.Talking and hearing occur continuously in the process of communicating with guests, supervisors, and other associates.Capable of working extended hours, to include evenings, weekends, and holidays as necessary.This position may alternate between working indoors in a controlled climate and with proper lighting, to an outdoors setting with variable climate and lighting.Must be able to interact with all types of individuals, be mentally alert, detail oriented, and with good reasoning skills.Must be able to work on more than one assignment at a time with frequent interruptions, changes, and delays. Must be able to remain focused and work effectively, efficiently, and cheerfully under such circumstances. For safety reasons, employee must remain alert to working conditions and aware of safety, health, and environmental concerns.Must be able to work effectively and cheerfully in an environment which may be stressful due to adversarial situations resulting from the proper performance of dutiesWhat We Offer:As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions.Compensation: $65,000.00 - $73,000.00 annually