Construction Project Coordinator

Job Description

Job Description

Company Overview
Commercial Industrial Corp. is a heavy highway and civil construction contractor looking for a highly organized, tech-savvy Construction Project Coordinator to support our project team.

Much of our work is FDOT and other public infrastructure, which comes with detailed documentation requirements, specifications and procedures. A big part of this job is learning those requirements, following them accurately and getting the paperwork done on time. We're looking for someone who can dig into a manual or a spec, figure out what's required and take care of it without being walked through every step.

What we need is someone who picks up technology quickly and uses tools like AI to set up systems, organize information and make our office run more efficiently. If you like building a better process, keeping everything in order and finding smarter ways to get work done, this role is for you.

What You'll Do

• Manage and organize all project documentation, including contracts, RFIs, submittals, change orders, permits, meeting minutes, and closeout records.
• Prepare and track billing documents, pay applications, invoices, purchase orders, retainage, and job costs.
• Maintain subcontractor and vendor documentation, including agreements, insurance certificates, lien waivers, and invoices.
• Track public-project compliance requirements, including certified payroll, Davis-Bacon prevailing wages, and DBE/MBE/WBE documentation.
• Learn and follow FDOT and other agency requirements , ensuring paperwork and submittals are accurate and completed on time.
• Maintain Excel trackers and reports for schedules, deadlines, quantities, materials, costs, and project activity.
• Coordinate documentation and information between field supervisors, subcontractors, vendors, engineers, inspectors, owners, municipalities, and DOT agencies.
• Assist with project startup and closeout, including bonds, permits, notices, as-builts, warranties, and final waivers.
• Use AI and technology to draft correspondence, summarize information, create spreadsheets, automate repetitive tasks, and improve workflows.
• Help implement construction/accounting software and develop better systems to keep projects organized, accurate, and on schedule.

What We're Looking For

• 2+ years of construction administration, project coordination, or similar experience preferred, especially in heavy civil or public works .
• Familiarity with FDOT, DOT, municipal, county, or other public agency requirements is a plus.
• Strong computer skills, including Excel, Word, Outlook, and construction/project management software .
• Experience using AI tools such as ChatGPT, Claude, or Copilot to improve productivity and workflows.
• Highly organized and detail-oriented, with the ability to manage multiple projects, priorities, and deadlines .
• Able to research specifications, procedures, and requirements and carry them through with minimal supervision .
• Basic knowledge of invoices, budgets, purchase orders, bookkeeping, or job costing .
• Strong written and verbal communication skills.
• Self-motivated, adaptable, and able to learn new software and processes quickly .
• Experience with Excel formulas, pivot tables, automation, templates, or workflow tools is a plus.
• Associate’s or bachelor’s degree in Construction Management, Business, or a related field is preferred but not required.

Pay is listed as a start at but is based on experience.

This job is office-based with occasional site visits.

Pay: From $23.00 per hour

Expected hours: 40.0 – 45.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: In person