Office Coordinator

Job Description

Job Description

Job Title: Office Coordinator Job Description

The Office Coordinator manages front-desk operations, oversees day-to-day office coordination, and supports site-wide communications while providing comprehensive administrative and HR support. This role welcomes visitors, handles calls and mail, maintains office supplies and meeting spaces, coordinates office equipment and service agreements, organizes culture and engagement events, and processes expenses. In addition, the Office Coordinator assists with HR processes, including onboarding and offboarding, employee engagement activities, record maintenance, recruitment coordination, and the implementation and communication of HR policies and procedures.

Responsibilities

• Create an inviting and professional entry area that provides a welcoming experience for customers and visitors.
• Manage and direct incoming calls, ensuring they reach the appropriate contacts and taking accurate messages when required.
• Greet visitors and handle all incoming and outgoing mail, courier deliveries, and related front-desk logistics.
• Maintain an adequate inventory of standard office supplies and collaborate with team members to order specialized items as needed.
• Order lunch, coffee, and other refreshments and prepare meeting rooms for business and team meetings, ensuring rooms are clean, organized, and properly equipped.
• Maintain communication boards and employee information boards throughout the site as directed by the Human Resources team.
• Organize and lead the site culture group, including planning, preparing, and executing onsite celebrations, recognition events, and other culture-building activities.
• Oversee and coordinate maintenance and repair of office equipment to ensure smooth daily operations.
• Maintain and review general site service agreements, such as cafeteria services and manufacturing smocks, including annual pricing and service evaluations.
• Oversee and process expense reports in compliance with company policies and procedures.
• Provide full administrative support to direct and functional leaders, including scheduling, documentation, and other administrative tasks as needed.
• Ensure adherence to company security and safety procedures at all times within the office and site.
• Support the HR department with the onboarding process for new employees, including preparing orientation materials and coordinating training sessions.
• Manage onboarding and offboarding tasks by administering the badge system for building access, locker assignments, smock distribution, and tool allocation for new hires, current employees, and terminated staff.
• Assist the HR team in organizing employee engagement activities and wellness programs that foster a positive and supportive workplace culture.
• Help maintain accurate and up-to-date employee records, ensuring compliance with company policies and legal requirements.
• Coordinate interviews and facilitate communication between candidates and hiring teams, including scheduling and follow-up.
• Draft and post job advertisements on various job boards and company career pages in alignment with recruitment needs.
• Support the implementation and communication of HR policies and procedures across the site.
• Perform additional administrative and HR-related duties as assigned to support office operations and HR initiatives.

Essential Skills

• Minimum of 3–5 years of administrative experience in a fast-paced environment, preferably with exposure to manufacturing operations.
• Strong customer service skills with the ability to make visitors feel welcome and provide a positive front-desk experience.
• Excellent communication and interpersonal skills to interact effectively with all levels of the organization and key customer contacts.
• Outstanding English communication skills, both written and verbal, with a professional telephone manner.
• Ability to multitask and prioritize effectively in a fast-paced manufacturing environment while maintaining accuracy and attention to detail.
• Organized, detail-oriented, and self-motivated, with the ability to work well under pressure and manage competing deadlines.
• Ability to work independently with minimal supervision as well as collaboratively as part of a team.
• Demonstrated initiative and independent management of workload and business demands.
• Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook, and comfort with general computer technology.
• Ability to exercise independent judgment within defined procedures and practices to achieve objectives.
• Strong administrative support skills, including filing, data entry, clerical tasks, and general office coordination.

Additional Skills & Qualifications

• Outgoing and approachable personality that contributes to a welcoming office environment.
• Presentable and professional demeanor suitable for a front-desk and visitor-facing role.
• Strong communication and people skills, enabling effective interaction with employees, visitors, and external contacts.
• High level of organization and reliability, with the ability to manage multiple tasks simultaneously.
• Demonstrated desire to learn and further develop computer skills and office technologies.
• Experience providing administrative assistance to leaders or cross-functional teams.
• Comfort working in proximity to a manufacturing environment, including occasional visits to production areas when needed.

Why Work Here?

Employees benefit from a supportive and professional environment that values organization, collaboration, and initiative. The role offers holiday pay, health and dental insurance, and paid time off, supporting both financial security and work-life balance. Team members have opportunities to contribute to culture-building activities, wellness programs, and employee engagement initiatives, helping shape a positive workplace experience. The environment encourages growth in administrative, HR, and office coordination skills while providing stable, structured processes and clear expectations.

Work Environment

The position is primarily based in a standard office setting and requires frequent use of a computer, phone, and typical office equipment. The role involves the ability to sit or stand for extended periods, walk moderate distances within the facility, lift or carry items typically in the 20–40 lb range, and perform repetitive tasks such as typing, filing, and handling mail. The work requires an above-average degree of attention, with ongoing interruptions that may occur throughout the day, but generally involves minimal mental stress when tasks are managed effectively. While most duties occur in the office, the role may occasionally require entry to the production floor and other ESD/FOD-sensitive areas, where there may be brief exposure to dust, lubricants, solvents, metals or solder, higher noise levels from operating machinery, and typical physical hazards associated with moving equipment and machine parts. In these areas, designated personal protective equipment and electrostatic dissipative protection must be worn as required. Outside of those specific areas, office or business casual attire consistent with site safety expectations is appropriate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.

Job Type & Location

This is a Contract to Hire position based out of Albuquerque, NM.

Pay and Benefits

The pay range for this position is $20.00 - $27.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Albuquerque,NM.

Application Deadline

This position is anticipated to close on Sep 29, 2026.

About Aerotek

Aerotek® Inc. provides staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. We provide the expertise, solutions and people required to rise to the challenges of North American industry. Headquartered in Hanover, Md., Aerotek operates a unified network of over 200 offices across North America, supporting more than 18,000 clients each year. Aerotek is an Allegis Group company, the global leader in workforce and business solutions. To learn more, visit: Aerotek.com | 1-888-AEROTEK.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.