Corporate Facilities Manager

Ready to take care of the place where great work happens? Next Phase Enterprises, a food broker built on servant leadership, mutual respect, and a "best idea wins the day" mindset, is looking for a Facilities Manager to keep our spaces safe, welcoming, and running well for our team and partners. If you have 3–5 years of experience in facilities, property, or building operations, take ownership, and are a proactive problem-solver who treats people well, we'd love to meet you.

What You’ll Do

Facilities Operations and Maintenance

• Oversee the daily operation, maintenance, repair, and general upkeep of company facilities including developing and maintaining preventive maintenance schedules and tracking completion against plan
• Conduct routine inspections, identify facility needs, and coordinate timely corrective action
• Maintain appropriate standards for offices, common areas, grounds, parking areas, furniture, and facility equipment
• Serve as the primary contact for facility requests and service interruptions, with defined response-time standards

Lease Administration and Space Planning

• Serve as the primary contact for landlords at leased locations, and track lease obligations, renewal and notice dates, and common area maintenance (CAM) reconciliations in partnership with Finance
• Coordinate space planning, office moves, and workspace changes as headcount and teams change

Capital Planning and Project Management

• Develop the annual facilities capital expenditure budget and related project recommendations
• Manage facility and construction projects, including multiyear projects from planning through completion, including scope, budget, schedule, quality, and deliverables

Budget, Vendor, and Contract Management

• Review expenses, perform repair-versus-replacement analysis, and identify practical cost-saving opportunities
• Select, negotiate with, and manage facility vendors, contractors, and service providers within approval limits set by the Co-President and the Expense Management Policy
• Maintain records for projects, contracts, purchases, repairs, warranties, and facility expenditures

Safety, Security, and Emergency Response

• Lead and coordinate workplace safety and physical security programs related to company facilities, in partnership with People & Culture
• Maintain facility safety procedures, inspection records, building-use policies, access controls, alarms, and surveillance systems
• Develop and maintain building emergency response, escalation, and evacuation plans, and the coordination of employee safety training, evacuation drills, and corrective actions
• Serve as the primary facility contact during building emergencies, utility interruptions, equipment failures, security incidents, and other disruptions
• Provide reasonable after-hours availability for urgent facility emergencies

Facility-Related Purchasing

• Coordinate purchasing for facility repairs, maintenance, construction, furniture, building equipment, and related supplies
• Obtain competitive pricing when appropriate and confirm purchases are authorized, necessary, and within approved budgets

What You’ll Bring

• Clear written and verbal communication with leadership, employees, landlords, and vendors
• Ability to use discretion and maintain confidentiality
• Safety and risk awareness, including emergency response and physical security

Education & Experience

• High school diploma or equivalent; trade school, technical, construction, property management, or facilities training preferred
• 3–5 years of experience in facilities management, property management, building operations, maintenance coordination, construction coordination, or a related area
• Experience managing vendors, contractors, service agreements, or repair projects
• Experience coordinating projects with defined budgets and deadlines
• Experience developing or managing facility operating and capital budgets
• Experience coordinating renovations, construction projects, or major building repairs
• Experience supporting workplace safety, physical security, or emergency preparedness programs
• Proficiency with Microsoft Office; experience with a work order or computerized maintenance management system (CMMS) a plus

Knowledge, Skills & Abilities

• Working knowledge of commercial building systems, including HVAC, electrical, plumbing, fire protection, and access control, and the ability to coordinate qualified professionals
• Ownership and accountability, with sound judgment in setting priorities, effective response to urgent facility needs, and making repair-versus-replacement decisions
• Budget and cost control, including bid evaluation and vendor negotiation
• Project execution, with the ability to manage scope, budget, schedule, and quality
• Demonstrated commitment to Next Phase's entrepreneurial, client-first culture — thinking dynamically, acting with transparency, and committing to shared success and mutual growth

Role Logistics:

• Employment Type: Full-Time
• FLSA Status: Exempt
• Reports To: Victor Puchi, Co-President
• Travel: 15%
• Work Schedule: Monday to Friday, 8am to 5pm
• Incentive Pay: Quarterly performance bonus
• Benefits Summary: Medical, Dental, Vision, 401(k), 401(k) Profit Sharing, Vacation, Holidays, Floating Holidays, Company-paid LTD and life insurance, and Sick leave

Hiring Process

Our process may include application review, interviews, assessments, reference checks, and a conditional offer.

Equal Opportunity Employer Statement

The Company is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected status.

Accommodation Statement

Applicants needing accommodation during the hiring process may contact human resources @ View email address on click.appcast.io.

Work Authorization

Employment is contingent upon the ability to work lawfully in the United States and completion of employment eligibility verification after hire.

Background Check / Drug Testing

Employment offers may be contingent upon job-related screening, where permitted by law.

At Will Employment

Employment with Next Phase Enterprises is at-will, meaning either the employee or the company may end the employment relationship at any time, with or without cause or notice, unless otherwise required by applicable law.

This job postings not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the role. The company reserves the right to modify this description at any time.