Grants Coordinator

Job Description

Job Description

Position Title: Grants Coordinator

Location: Abingdon, VA / Hybrid                                                                                                                 

Salary Range: $45,000 - $48,000

Reports to: Community Impact Director  

United Way of Southwest Virginia is an equal employment opportunity employer. Qualified applicants will be considered for vacancies without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, marital status, pregnancy, childbirth or related medical conditions including lactation, age, or status as a veteran or other category protected under applicable state or municipal law. United Way of Southwest Virginia will reasonably accommodate the disabilities of qualified applicants to permit them to perform the essential functions of the subject position.

Purpose of the Position:

The Grant Manager is responsible for the coordination, management, compliance, and administration of United Way of Southwest Virginia's grant portfolio from pre-award through post-award and final close-out. This position works collaboratively with the Executive Director, Development Team, Finance Team, Program Team, and other organizational leadership to ensure grants are strategically pursued, accurately developed, properly administered, and successfully completed in accordance with funder requirements, organizational policies, and applicable federal, state, and local regulations.

The Grant Manager will maintain oversight of the organization's grant calendar, application and reporting deadlines, grant files, budgets, deliverables, compliance requirements, and funder communications. This position will support the continued growth and diversification of UWSWVA's grant revenue while ensuring strong stewardship of public and private funding.

As a member of the UWSWVA team, the Grant Manager contributes to the strategic goals and priorities of the organization by securing and stewarding resources that strengthen programs, expand community impact, and advance United Way of Southwest Virginia's mission.

Areas of Responsibility:

• Manage the full grant lifecycle from prospect identification and application development through award administration, reporting, compliance, and close-out.
• Maintain the organizational grant calendar, tracking applications, award periods, reporting deadlines, renewals, deliverables, budgets, and close-out requirements.
• Identify and evaluate public and private funding opportunities in collaboration with the Executive Director and Development Team that align with UWSWVA's mission, programs, and strategic priorities.
• Coordinate the development and submission of grant applications, letters of inquiry, concept papers, renewals, continuation requests, and other funding proposals.
• Collaborate with program and Finance staff to develop grant goals, outcomes, evaluation measures, budgets, budget narratives, spending plans, and required supporting documentation.
• Review grant agreements, contracts, award letters, and funding requirements to ensure organizational understanding and compliance with all terms, restrictions, reporting requirements, and allowable costs.
• Coordinate grant implementation across departments to ensure programs, expenditures, timelines, and deliverables align with approved proposals and funding requirements.
• Maintain complete and organized grant files, databases, and project management systems, including applications, awards, budgets, correspondence, reports, financial records, and close-out documentation.
• Monitor grant expenditures, budgets, performance, and deliverables in collaboration with Finance and program staff and communicate potential issues, compliance risks, or required adjustments to leadership.
• Coordinate the collection of programmatic, financial, and outcome data and prepare and submit timely and accurate interim, annual, quarterly, and final grant reports.
• Coordinate grant amendments, budget revisions, no-cost extensions, scope changes, and other funder requests as needed.
• Participate in community stakeholder meetings, networking opportunities, and partner engagement to support relationship building and identify emerging community needs and opportunities when appropriate.
• Support research, data analysis, and data review to help identify trends, needs, service gaps, and opportunities for funding and program development.
• Maintain professional relationships and regular communication with grant officers, foundations, corporations, government agencies, and other funding partners.
• Monitor compliance requirements for federal, state, local, corporate, and foundation grants and assist with audits, monitoring visits, desk reviews, and other funder compliance activities.
• Coordinate grant close-out activities, including final reports, financial reconciliation, required documentation, remaining deliverables, and funder acknowledgements.
• Track current, pending, completed, and prospective grants; provide regular updates to leadership; and assist with annual grant revenue projections and resource development goals.
• Support grant-related materials for Board meetings, organizational reports, impact reports, and leadership communications and conduct post-award reviews to identify outcomes, lessons learned, and future funding opportunities.
• Develop and maintain standardized grant management procedures, templates, checklists, and systems to strengthen organizational accountability, efficiency, compliance, and stewardship.
• Collaborate across departments, maintain confidentiality, provide excellent internal and external customer service, represent UWSWVA professionally, participate in organizational and community activities, and perform other duties as assigned.

Values

Core Competencies

Functional Competencies

Results-Oriented

Mission-Focused

Drives Revenue

Trustworthy

Relationship-Oriented

Strategic Relationship Building

Innovative

Collaborator

Effective & Engaging Communicator

Approachable

Results-Driven

Embracing & Managing Change

Caring, Inspiring, and Dynamic

Brand-Steward

Entrepreneurial & Innovative

Requirements of the Position:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge and Skills:

• "Can Do!" attitude and a heart for serving people in need.
• Strong commitment to maintaining integrity and confidentiality of donor/grantor information.
• Ability to build strong relationships among donors, grantors, and key stakeholders.
• Ability to work effectively with other staff, volunteers, and community leaders while managing multiple priorities and tasks, achieving results, and meeting deadlines.
• Ability to develop, implement and manage project budgets and project plans.
• Ability to write and execute grant applications and plans.
• Computer Proficiency and Experience: Word, Excel, Access, PowerPoint, Adobe, and Publisher.
• Ability to work in a fast-paced environment.
• Must possess excellent verbal and written communication skills, organizational and prioritizing skills, and relationship-building skills.

Educational and/or Experience - Bachelor's Degree from an accredited four-year college or university preferred, with minimum 3 years related experience in grant writing, grant management, financial management and project execution.

Residency and Travel — Preference given to applicants who reside within the United Way of Southwest Virginia service area and be available to attend early morning, evening, and/or weekend meetings on a periodic basis and should be able to travel independently throughout Southwest Virginia and the New River Valley. This is a hybrid position as appropriate.

Language Skills - Ability to read, analyze, and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write speeches and articles using original or innovative techniques or style. Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups, and/or boards of directors.

Mathematical Skills - Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra, accounting, and geometry.

Certificates, Licenses, Registrations - Valid driver’s license and automobile insurance required. Access to reliable, high-speed internet at home required.

Physical Demands - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk and hear. The employee frequently is required to use hands to finger, handle, or feel. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. This job's specific vision abilities include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.