Executive Assistant to Chief Operating Officer and VP, Investments, MD

A prominent real estate development firm that has been in business for over 70 years and has several hundred employees is looking for an Executive Assistant to the Chief Operating Officer and VP, Investments. The current assistant has been in the role for 11 years. The assistant will sit in an area adjacent to the executive offices along with 4 other EAs who cover for each other and are mutually supportive.


About the Job:

¨ Be the right hand to two C-suite executives-managing priorities, solving problems, and keeping the day running smoothly

¨ Manage two employees, Corporate Driver and Corporate Courier.

¨ Own a complex, ever-changing calendar and make thoughtful decisions about time and priorities

¨ Anticipate needs before they arise and stay a few steps ahead at all times

¨ Coordinate travel, meetings, and logistics with precision (and backup plans)

¨ Act as a gatekeeper and connector-ensuring communication flows efficiently

¨ Prepare materials, briefings, and communications that are clear and polished

¨ Handle sensitive information with absolute discretion

¨ Step in wherever needed-this is a team-first, no-ego role

About You:

¨ 5+ years of experience supporting senior or C-suite executives

¨ A true career EA mindset-you take pride in being exceptional at what you do

¨ Strong instincts and sound judgment-you know what matters and what can wait

¨ Highly organized, detail-oriented, and consistently one step ahead

¨ Calm, flexible, and solutions-oriented in a fast-paced environment

¨ Excellent communication skills and a professional presence

¨ Comfort with last-minute changes-you can pivot quickly without losing momentum

¨ A positive attitude and a sense of humor-you know how to roll with it

Salary, Benefits (medical, dental, vision), 401K, Life Insurance, Paid Vacation

Hours: 8:30-5:30