Temporary Program Specialist of Operations and Financial Analyst

Temporary Program Specialist of Operations and Financial Analyst The Program Operations and Financial Analyst will: Manage program budgets to ensure expenditures align with approved grant budgets and do not exceed budget line items. Review and verify that purchased materials and services align with estimated costs used in budget development. Track and manage inventory of program materials, maintaining accurate and up-to-date inventory records. Establish and monitor inventory reorder points based on average usage and historical trends. Respond to customer and partner organization requests in a timely, professional, and service-oriented manner; accurately fulfill orders. Interact with vendors to obtain and evaluate quotes, ensuring accuracy in pricing, quantities, and materials. Place purchase orders with vendors and monitor order fulfillment and delivery timelines. Process and track vendor invoices to support timely payment and accurate financial reconciliation. Create, complete, and maintain funder performance reports to track program implementation and outcomes. Develop and maintain performance dashboards for 55 participating organizations using Excel, Google Sheets, and related tools. Create and update internal reports tracking cumulative monthly progress toward annual performance goals. Monitor university reporting and tracking systems to ensure participating organizations submit required monthly activity data. Create and update monthly reports detailing program elements delivered by each participating organization. Compile and organize monthly funder reports, including progress toward performance goals and supporting documentation for expenditures. Utilize Excel, Google Suite (Forms, Sheets, Drive), Canva, and other web-based tools to support data management, reporting, and communication. Maintain organized, accurate records while demonstrating reliability, attention to detail, and consistent follow-through. Collect, organize, and manage participant evaluation forms. Enter evaluation results into statistical software program (SPSS), establish variables, value range, and conduct analyses to provide insights into program trends and impacts. Assist the PI with other activities related to fiscal management, data analyses and reporting. Work Schedule The Unit’s hours of operations are Monday through Friday, 8 AM to 5 PM. The schedule for this position will be up to 20 hours per week with an agreed‑upon work schedule. Qualifications Demonstrated ability to manage budgets, analyze financial data, and produce accurate and timely reports. Strong customer service skills with the ability to work effectively and professionally with diverse stakeholders. Demonstrated ability to work as a self‑starter, showing initiative in managing responsibilities independently while exercising sound judgment in determining when guidance, clarification, or approval is needed. Proven reliability, strong organizational skills, and a high level of attention to detail. Proven solution‑orientation and self‑driven team player. Intermediate to advanced proficiency in Microsoft Excel, including formulas, data analysis, and reporting. Proficiency in Google Suite, including creating Google Forms driven by Google Sheets data and managing and analyzing data in Google Sheets. Ability to learn and navigate university and web‑based tracking systems efficiently. Proficient in verbal and written communication. Preferred Experience and Skills Five (5) years of experience managing or supporting a grant‑funded program, preferably in a university or nonprofit setting. Experience preparing funder reports and tracking performance metrics. Experience with Canva or similar graphic design tools for creating dashboards, reports, or visual materials. Experience working with multiple partner organizations and compliance‑driven reporting environments. Experience setting up data sets and performing data analysis using a statistical software package, preferably SPSS. EEO Statement NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability‑related accommodations in the application and interview process are welcome to contact View phone number on click.appcast.io to speak with a representative of the Office of Equal Opportunity. Final candidates are subject to criminal and sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E‑Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. #J-18808-Ljbffr NC State University