Purchasing Specialist

Job Title: Purchasing Specialist

Department: Support Services

Location: Boca Raton, FL

FLSA Status: Exempt

SUMMARY:

The Purchasing Specialist will be responsible for procuring materials, equipment, and services for BlueTeam projects nationwide. A successful candidate is organized, proactive, and cost-conscious, securing the right materials at the best value and on schedule across multiple trades and geographic regions. The Purchasing Specialist must be a motivated, self-starting professional who thrives in a fast-paced environment and is ready to take their career to the next level.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Process purchase requisitions and issue purchase orders for materials, equipment, rentals, and services in accordance with company procurement policies and approval limits
• Source suppliers and obtain competitive quotes; evaluate pricing, lead times, freight, and terms to recommend the best overall value
• Collaborate with Project Directors, Estimators, and field teams to confirm material specifications, quantities, and delivery schedules for projects based on geographic location
• Negotiate pricing, payment terms, and volume discounts with suppliers and rental vendors
• Track open purchase orders and expedite deliveries; resolve shortages, back orders, damaged goods, and returns
• Reconcile purchase orders, receiving documents, and supplier invoices, and resolve discrepancies with Accounting
• Partner with the Vendor Coordinator to onboard new suppliers and maintain the approved supplier list, including W-9s and certificates of insurance
• Maintain supplier pricing, purchase order, and purchasing data in the company's database
• Monitor material pricing and availability trends and communicate cost increases or supply risks to project teams
• Prepare purchasing reports on spend, cost savings, and open orders
• Support time-sensitive and emergency procurement needs, which may include occasional after-hours availability
• Perform other related duties and assignments as required

SUPERVISORY RESPONSIBILITIES :

• none

QUALIFICATIONS:

• Demonstrated experience with purchasing or ERP software and proficiency in Microsoft Excel
• Working knowledge of construction materials, equipment, and supply chains
• Understanding of purchase order terms, freight terms, and sales tax requirements
• Strong negotiation skills
• Attention to detail and accuracy with numbers is a must
• Ability to manage multiple priorities and meet tight deadlines
• Solid judgment along with decision-making skills
• Strong written and verbal communication skills

EDUCATION and/or EXPERIENCE:
• Associate degree in business, supply chain management, or a related field, or three (3) or more years of experience in purchasing or procurement, or a combination of both. Preferably within the construction industry but not required.

CERTIFICATES and LICENSES:

None required. Certified Purchasing Professional (CPP), Certified Professional in Supply Management (CPSM), or a similar procurement certification is preferred but not required.

LANGUAGE SKILLS:

Ability to read and comprehend complex instructions, correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.


REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete and abstract variables in situations where only limited standardization exists.


PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear, and to use a computer and telephone for extended periods. The employee frequently is required to use hands to finger, handle, or feel. The employee is occasionally required to stand, walk, stoop, and reach with hands and arms. The employee must also occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee works primarily in an office setting and may occasionally visit project sites, supplier locations, or warehouses, where the employee may be exposed to ongoing construction and various weather conditions. The noise level in the work environment is usually moderate but may be loud on project sites.