Administrative Officer 2

This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify. What You Will Be Doing Under general direction from the Division Operations Manager (DOM), the Administrative Officer 2 (AO2) will coordinate and oversee a variety of administrative functions supporting the Division of Retirement and Benefits, including personnel, payroll, procurement, contracts, travel, accounts payable and legislative support. A strong emphasis of this position is contract administration including, coordinating procurement activities, monitoring contract requirements and deliverables and maintaining documentation. This position also provides guidance and support to staff, help ensure compliance with the State of Alaska policies and procedures and maintain accurate records and documentation. This position also coordinates with internal teams and other state agencies to support daily operations, resolve issues and improve administrative processes. This position requires strong organizational skills, sound judgement, attention to detail, and the ability to manage competing priorities while handling confidential documentation. Our Organization, Mission, and Culture The Division of Retirement and Benefits administers State of Alaska and political subdivision retirement and benefit plans so that members experience excellent, accurate, and timely service; and members understand the value of, and effectively manage, their retirement and health benefits. The Administrative Service section prides itself on providing the very best customer service experience to our members and colleagues while promoting a team-oriented environment. The Administrative Officer 2 leads the charge by managing the Administrative Services section within the Division. Administrative Officer 2 works closely with all the sections to ensure their administrative and operational needs are met while providing the best customer service experience. The Benefits of Joining Our Team As part of a division that has offices in Juneau and Anchorage, a $56M budget, 130 employees, and provides services to State and Political Subdivision employers, employees, and retirees in communities throughout the State, you will have the opportunity to provide a positive impact on our members as well as your colleagues. This position also offers telework opportunities after the incumbent successfully completes their probationary period. The Working Environment You Can Expect This position is located on the 6 th floor of the State Office Building in downtown Juneau and operates in a professional, office-based environment. The daily work environment is collaborative and fast-paced, requiring coordination with staff across the Division, attention to detail and handling of confidential personnel, financial, and member information. Who We Are Looking For We are interested in candidates who possess some or all of the following position specific competencies: Accountability: Holds self and others accountable for measurable high-quality, timely, and cost effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for own actions and decisions. Complies with established control systems and rules. Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change. Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior. Minimum Qualifications Competency Based Minimum Qualifications Instructions This job class uses competency based minimum qualifications. Please ensure your application (through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class. Competency Description The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines. A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation. Any combination of education and/or experience that provides the applicant with competencies in Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production. Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary. Budget Administration: Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems. Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization. Organizational Awareness: Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization. Equivalent to those typically gained by: Any combination of preparatory post-secondary education and/or progressively responsible experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field. Special Note: “Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

• Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.
• Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.
• Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.

Contact Information Shannon Whistler Division Operations Manager Phone: View phone number on click.appcast.io View email address on click.appcast.io Phone View phone number on click.appcast.io (Statewide toll-free number) View phone number on click.appcast.io (Juneau and out-of-state callers) #J-18808-Ljbffr State of Alaska