Accounts Payable Clerk

Job Description

Job Description

Position: Accounts Payable Clerk

Reports to: Director of Accounting

Status: Full Time, Non-Exempt

Hourly Rate: $22 - $24 per hour

ESSENTIAL FUNCTIONS – include and are not limited to:

• Consistently charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Consistently pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving invoice, or payment discrepancies and documentation; ensuring credit is received for outstanding memos; issuing stop-payments.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Protects organization's value by keeping information confidential.
• Must be able to remain in a stationary position 90% of the time.
• Adhere to company policies and procedures 100% of the time.

RESPONSIBILITIES – include and are not limited to:

• Maintains historical records by scanning and filing documents in a timely manner.
• Review all invoices for appropriate documentation and approval prior to payment.
• Sort and distribute incoming mail.
• Accurately process check requests.
• Accurately audit and process credit card bills.
• Match invoices to checks, obtain all signatures for checks and distribute checks accordingly.
• Manage 1099 vendor maintenance.
• Respond to all vendor inquiries in a timely manner.
• Reconcile vendor statements, research and correct discrepancies.
• Assist in month end closing as needed.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Assist with other projects as needed.
• Disburses petty cash by recording entry; verifying documentation.
• Accomplishes accounting and organization mission by completing related results as needed.
• Report to work as scheduled with minimal absenteeism or tardiness.
• Attend job related training and informational seminars as requested.
• Perform other related duties as assigned.