Office Manager/Payroll Support-Kiewit Nuclear Solutions

Requisition ID: 180263


Job Level: Entry Level


Home District/Group: Kiewit Nuclear Solutions


Department: Administration


Market: Nuclear


Employment Type: Full Time


Position Overview

As a project office manager for Kiewit, you will provide administrative support to members of a specific project, department, and division while promoting teamwork and creativity by encouraging effective communication. This person should be motivated, possess exceptional written and verbal communication skills, and be proficient in various software systems such as MS Word, Teams, Excel, Share Point, and others.

District Overview

Kiewit Nuclear Solutions. is a full-service engineering, project management, and construction provider operating across North America. Our experience and expertise span all aspects of the nuclear-related market from carbon-free, small modular reactors to Dept of Energy science, environmental and nuclear security mission capabilities. With these broad capabilities, we operate in the power utility, renewable energy, industrial, and infrastructure markets. As part of Kiewit, we are integrated with 135 years of construction and engineering excellence that provides wholistic solutions, differentiating our team from the rest of the industry.

Location

This is an onsite position in Scoville, ID (greater Idaho Falls, ID).


Qualifications

At least 1 year of administrative experience preferred.
High school diploma or general education degree (GED).
Proficient in Microsoft Word, Excel, PowerPoint, Teams, and Outlook.
Strong professional interpersonal, written, and verbal communication skills.
Able to take direction and provide timely feedback on progress of tasks.
Exceptional attention to detail, organization, and active listening skills.
Ability to manage multiple tasks effectively.
Ability to work from 7:00 am - 4:00 pm, with occasional varying schedules in support of site operational needs. This may include occasional extended hours or weekend work (OT pay offered for over 8 hours).

Responsibilities

Manage craft requisition and execution including workforce planning, staffing schedules and hiring.
Set up and conduct weekly orientations to lead effective on-boarding process, including paperwork, applications, documentation and maintaining employment files
Complete I-9s for craft hires and staff transfers (as applicable)
Order and distribute craft hiring/ benefit packets
Sorting and distribution of pay stubs
Employee Performance policy documentation and maintenance
Update HR and business reporting on an ongoing basis.
Maintain required employment posters and affirmative action binder.
Greet visitors, organize and arrange meetings, report generation, data entry, SharePoint management.
Prepare outgoing mail and correspondence, including e-mails and faxes as applicable.
Provide reception support as applicable.
Prepare meeting agendas, assists with setup/cleanup, and creates PowerPoint presentations as requested.
Acts as the first point of contact for employee questions regarding policies, procedures, and resources on the project.
Assists with new hire onboarding processes, forms, and documentation.
Manages Form I-9 and E-Verify processes for all US new staff hires while ensuring compliance with employment authorization requirements.
Facilitate manage project expense reports & ensuring all transactions are accounted for with the right documentation.
Completes other administrative and HR administrative functions as needed for the project.


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Other Requirements:

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

There's no limit to what you'll do at Kiewit. Whether you're building or supporting projects that provide communities with dependable energy, safe transportation, clean water, or access to health care, the work you do will positively impact people's lives for generations to come.

Here you'll have endless opportunities to expand your expertise through on-the-job experience and internal and external training and development opportunities.


We offer our full-time staff employees a comprehensive benefits package that's among the best in our industry. From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

Kiewit is an equal-opportunity employer, and we believe a diverse workforce is vital to the success of our business. We continue our efforts to attract, develop and retain employees from all backgrounds who are passionate about our industry.

We are committed to veteran and military hiring and will consider relevant military experience as equivalent to qualification requirements.