Senior Manager Global Meetings & Events

Senior Manager Global Meetings & Events

Location: Libertyville, IL, US, 60048-3781 Company: Hollister Incorporated We Make Life More Rewarding and Dignified

Summary The Senior Manager of Global Events leads the strategy, planning, and execution of corporate events, managing budgets, vendor relationships, and team operations. The Sr. Manager oversees a team of professional meeting planners who oversee the end-to-end production process, from venue scouting to post-event analysis, ensuring alignment with organization goals, brand standards, and high-level client satisfaction. The team manages and implements trade shows, conferences, meetings, incentive programs, and special events on behalf of the organization. In the delivery of these events, the Sr Manager is responsible for ensuring adherence to The Schneiders' Legacy as well as Corporate and Product line brand guidelines. This individual is an experienced project and events manager who possesses a keen eye for detail, quality and time management skills, and excellent communications skills. The Sr Manager interfaces with a diverse and distinguished group of individuals both inside and outside of the organization including board members, senior executives, sales and marketing teams, medical professionals, government officials and competitors. This individual provides oversight into the global meetings and events program to ensure that corporate-wide annual and long-range spending goals are met through the development and oversight of robust processes. Hollister Incorporated operates in a hybrid work environment. When not traveling, Associates are required to come to the office in Libertyville, IL a minimum of 4 days per week.

Responsibilities

Meetings and Events

• Oversees the management of large scale global and local events on behalf of business units and executive teams by:
• Researching meeting sites, conducting bidding processes, and selecting venues according to event requirements (location, size, cost, etc.).
• Negotiating and executing contracts with hotels, transportation companies, restaurants, and other external vendors.
• Managing all event logistics including air travel, housing, registration, food & beverage functions, off-site events, ground transportation and all other related functions.
• Overseeing all financial aspects of meetings, including budget development and management; billing, payment processing and post meeting reconciliation; and final reporting and analysis.
• Maintains financial records and review invoices.
• Interfacing directly with senior management teams, meeting sponsors, and vendors to ensure that all participants are fully briefed and engaged.
• Schedules team meetings and maintains regular communications with key stakeholders.
• Coordinating meeting room bookings, assignment of space, room set-ups, audiovisual requirements, signage, and distribution of materials.
• Producing banquet event orders and/or comprehensive meeting "resumes" to document events and share detailed information with all departments involved.
• Providing onsite support.
• Conducting and analyzing attendee evaluations.

Trade Shows and Conferences

• Oversees the management of trade shows and conferences on behalf of business units and executive teams by:
• Collaborating with internal customers to identify event objectives, setting budgets, and securing appropriate booth space.
• Preparing, coordinating, and closely monitoring event timelines.
• Identifying project teams and conducting regular planning meetings.
• Provides suggestions and input based upon professional industry best practices and experience.
• Issues meeting minutes.
• Working closely with event marketing companies to design booths, secure appropriate exhibit components and order show services (electric, carpet, shipping, drayage, etc.).
• Collaborating with Corporate Communications to ensure branding and graphics appropriately support event objectives and messaging.
• Selecting booth staff, preparing staffing schedules, and arranging pre-show meetings.
• Securing appropriate lodging and ground transportation.
• Coordinating and planning social functions and special events.
• Collecting and disseminating trade show details to team members and participants, including travel documents, event briefs and schedules.
• Developing familiarity with AdvaMed and EucoMed regulations; ensuring enforcement during events.

Ability to lift or move up to 50lbs Ability to travel to US and international locations up to 50 – 60% of the year. Must hold a valid US Passport Other duties as needed or required.

Essential Functions of the Role

Communicate effectively via email, phone, and virtual platforms. Collaborate across departments to support organizational goals. Prepare reports and dashboards for internal stakeholders. Manage multiple priorities and deadlines in a fast-paced environment. Lead or support special projects aligned with departmental objectives. Resolve inquiries and issues with professionalism and discretion. Maintain secure handling of sensitive information. Travel frequently, including overnight and occasional weekend travel. Occasional lifting of materials up to 15 pounds may be required.

Education & Work Requirements

Bachelor's Degree with 8-12 years of related experience Education & Work Preferences Master's degree in communications, Marketing or Business Administration desirable. CMP (Certified Meeting Planner) or CTSM (Certified Trade Show Marketer) designation preferred but not required. Familiarity with SmartSheet and Cvent desirable. Experience in the health care industry is a plus.

Competencies

Be Agile - Innovates and adapts quickly, approaching change with curiosity while persisting through obstacles. Be Customer Centric - Considers the needs, experiences and feedback of customers in all we do. Be People-Focused - Builds trust and collaborates with an inclusive and empathetic approach. Be Performance Driven - Operates with an ownership mindset, driving meaningful outcomes. Live The Schneiders' Legacy, Our Noble Purpose - Passionately serves Our Mission and Vision, while demonstrating the Immutable Principles.

Our Total Rewards package in aggregate is above market and includes competitive pay, paid time off programs, peer-to-peer recognition, health and life insurance, wellness programs and incentives, and generous retirement savings. The anticipated base pay range for this position is $122,000 - $175,000 yearly. The actual salary varies based on applicant's location, education, experience, skills, abilities, and other legitimate business factors. This position is also eligible to participate in the Hollister Corporate Bonus Plan. The Company's health and welfare benefits include medical, prescription, dental, vision, spending/savings accounts, disability, company paid (parental and caregiver) leaves, statutory leaves/disability programs, accident, life, wellbeing, education assistance, adoption assistance, and voluntary benefit programs. The Company's 401(k) Retirement Savings Plan includes: auto-enrollment, ROTH, vesting and eligible participants "safe harbor" matching contributions. The Company's paid time off benefits include: 11 paid holidays, paid vacation based on length of service and exempt/non-exempt status, and sick days based on statutory requirements and/or exempt/non-exempt status. The Company's additional benefits include: education assistance and adoption assistance benefit programs.

About Hollister Incorporated Hollister Incorporated is an independent, employee-owned company that develops, manufactures and markets healthcare products worldwide. The company spearheads the advancement of innovative products for ostomy care, continence care and critical care, and also creates educational support materials for patients and healthcare professionals. Headquartered in Libertyville, Illinois, Hollister has manufacturing and distribution centers on three continents and sells in nearly 80 countries. Hollister is a wholly owned subsidiary of The Firm of John Dickinson Schneider, Inc., and is guided both by its Mission to make life more rewarding and dignified for people who use our products and services, as well as its Vision to grow and prosper as an independent, employee-owned company, and in the process, to become better human beings.

EOE Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job Req ID: 35819