Attendance Clerk

Attendance Data Entry Specialist

Maintain accurate attendance records for the campus. Under direct supervision, perform data entry for attendance.

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Ability to use personal computer and software to develop spreadsheets and databases, and do word processing

Proficient keyboarding, file maintenance, and 10-key skills

Ability to meet established deadlines

Knowledge of Sungard System, preferred

Experience:

Two years data entry experience

Major Responsibilities and Duties:

1. Collect and enter attendance data into established database and verify accuracy according to established procedures.
2. Maintain attendance records for the students on the campus, ensuring files are ready for auditing.
3. Compile and report bi-monthly attendance records to Central Administration
4. Complete Quarterly reports for in-eligible students and transfer students.
5. Supervise student office assistant, if applicable.
6. Maintain and update computer records of absences, tardies and permits to leave campus. Giving copies to the Assistant Principals and At-Risk Counselors.
7. Take and initiate phone calls that pertain to any attendance matters including calling parents to verify student absences as needed.
8. Input daily teacher attendance corrections, student suspension notices, and attendance scantron sheets. Posting all data entry to the Master files.
9. Run daily attendance reports for substitutes.
10. Generate a daily balance and breakdown report to the At-Risk Counselor/Aide in the balancing of the entire school.
11. Generate warning letters to all students incurring more than three absences.
12. Report student attendance records to the Department of Health and Human Services and the Kingsville Police Department.
13. Generate daily at-risk counselor/aide letters to be sent to all parents concerning their court appointments due to their child's absences.
14. Compile a report listing of all students who were sent attendance letters.
15. Issue permits to leave campus.
16. Maintain all tardy class admittance slips and submit copies to the Assistant Principals and the At-Risk Counselor/Aide.
17. Report all attendance problems to designated administrator.
18. Issue a summary list of attendance upon request and at the end of each term and prepare them for the attendance committee petition meeting.
19. Assist in campus office as needed.
20. Maintain confidentiality.
21. Perform other duties and functions as assigned.

Equipment Used:

Personal computer or online computer terminal, printer, calculator, and copier.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors: Repetitive hand motions; prolonged use of computer. Maintain emotional control under stress. Frequent standing, stooping, bending, kneeling, pushing, and pulling; regular moderate lifting. Biological exposure to bacteria and communicable diseases.