Accounting Assistant

Accounting Assistant

Reporting to the School Administrator, the Accounting Assistant will assist with the preparation and maintenance of fiscal records and related documents.

Work Objectives/Essential Functions

Management of Accounts

• Verify time and leave reports submitted and make corrections as needed.
• Assist with the management of School Activity Fund accounts and Department Operating Budget.
• Serve as school/department's financial expert and coordinate procurement and payment procedures.
• Review, post, and generate computer receipts for deposits from fund sponsors and reconcile to Summary of Daily Deposit Sheets.
• Prepare, process and maintain accurate employee payroll records monthly.

Create Reports

• Prepare Monthly Payroll Reports as needed.
• Prepare and reconcile year/fiscal end reports.

Education and Experience

Education Attainment (Required): High School Diploma or equivalent

Education Attainment (Preferred):

Relevant Experience (Required): Two (2) years of job related experience

Relevant Experience (Preferred): Training or professional experience related to accounting duties

Industry Licensure or Certifications (Required):

Industry Licensure or Certifications (Preferred):

Additional Knowledge, Skills, and Abilities

Knowledge

• Knowledge of standard accounting principles and bookkeeping terminology and methods
• Knowledge of standard office procedures, practices and equipment
• Knowledge of one or more computer applications related to accounting

Skills

• Operation of a variety of office and computer equipment.
• Operation of a variety of information and tracking systems.
• Use of Microsoft Office, especially Word, Excel, and PowerPoint
• Use of Google Drive, including Docs, Sheets, Slides, and Forms
• Meticulous attention to detail

Abilities

• Establish and maintain effective working relationships with others.
• Demonstrate excellent oral and written communication skills.
• Work cooperatively and positively with staff.
• Ability to work independently as well as in a team environment.
• Demonstrate effective time management and organizational skills.
• Demonstrate initiative and flexibility.
• Follow detailed procedures and perform mathematical computations with accuracy.
• Prepare and maintain electronically generated spreadsheets.
• Work on multiple projects while meeting all deadlines.
• Show sustained effort and enthusiasm in quality and quantity of work.

Core Expectations of All Stafford Schools Employees

• Engage in ongoing professional development relevant to position.
• Respond to written and oral requests for information promptly and thoroughly.
• Maintain a clean, neat appearance and dress appropriate to position and duties.
• Maintain a record of appropriate attendance and punctuality.
• Serve as a role model for students, colleagues, and the general public.
• Work in close harmony with supervisor(s) and colleagues.
• Comply with all division policies and regulations, including but not limited to guidelines for confidentiality and professional conduct, as well as all site-based procedures and protocols.

Weight Demands

Weight Demands - Rarely - Occasionally - Frequently

Lifting – 1–25 lbs - X

Lifting – 26–50 lbs - X

Lifting – 50+ lbs - X

Carrying – 1–25 lbs - X

Carrying – 26–50 lbs - X

Carrying – 50+ lbs - X

Pushing/Pulling – 1–25 lbs - X

Pushing/Pulling – 26–50 lbs - X

Pushing/Pulling – 50+ lbs - X

Physical Demands

Physical Demands - Rarely - Occasionally - Frequently

Standing - X

Sitting - X

Walking - X

Reaching - X

Turning/Twisting - X

Balancing/Climbing - X

Stooping/Kneeling - X

Crouching/Crawling - X

Classification Details (Completed by Human Resources)

Job Family: ACCOUNTING ASSISTANT 12 NE

Calendar: ALL 12 MONTH STAFF

Pay Structure: CLERICAL SALARY SCALE

Position: MULTIPLE POSITIONS

FLSA Status: NON EXEMPT

Job Grade: CP21

Job Code: 0120

Status: ACTIVE