HR Operations Assistant

The HR Operations Assistant provides support to Insa's centralized, multi-state HR Operations Center, performing administrative work related to the employment lifecycle. This person must possess a compliance mindset and maintain a high degree of confidentiality when handling sensitive information. This is a part-time, onsite position expected to work 20 - 25 hours per week on weekdays. Responsibilities & Duties · Provides support to the HR Operations Center, performing administrative actions related to onboarding, employment changes, and terminations within various software platforms · Administers I-9 process with new hires within E-Verify+ platform, including creating cases and meeting with prospective employees for virtual document review; audits I-9s and maintains shred log · Creates and sends new hire emails and arranges orientation sessions · Assists the HR Operations Manager with multi-state background check and licensing processes as needed; scans, saves, and distributes MA agent license cards · Maintains electronic personnel files, including downloading and saving documents from the HRIS and other software systems · Manages the HR inbox, including completing employment verifications, password resets, and other administrative duties and forwarding inquiries to the appropriate team members · Champions a safety culture where employees follow safety guidelines and regulations · Behaves in a manner that is positive, productive, cooperative, and encourages teamwork · Performs other duties as assigned Qualifications & Skills · High school diploma or GED required · At least one year of administrative experience required · Must be 21 years of age or older · Must have reliable transportation · Must be able to pass a background check in accordance with state regulations · Experience in an entry level human resources position preferred · Notary certification in Massachusetts preferred · Proficient in Microsoft Office 365 suite of products · Experience using HRIS systems preferred but general proficiency with and aptitude for software systems is acceptable · Fast typing speed (60+ wpm) highly preferred · Must possess excellent interpersonal skills; customer service experience highly valued · High attention to detail and organizational skills required · High degree of confidentiality when viewing sensitive organizational information · Must be punctual, responsive, and have excellent verbal and written communication skills Competencies: · Attendance & Punctuality · Dependability & Flexibility · Positive, Productive, Cooperative, and Encourages Teamwork · Interpersonal Communication · Results Focused Physical Requirements: Must be able to sit for long periods of time, up to 8 hours Occasional standing and walking Kneeling, stooping, and bending at the waist occasionally Close visual acuity needed to read and write documents on a computer screen Manual dexterity is needed to type on a computer for several hours at a time Workplace Environment: General office environment Note: This job description is intended to provide a general overview of the position and does not encompass every task or responsibility that may be required. Pay Range: $23.00 - $26.00 Insa is a multi-state employer, and this is the company-wide pay range. Offers will be provided in accordance with state-specific minimum wage guidelines.