Administrative Assistant-AP

Position Overview

The Administrative Assistant will report to the HLUS Account Payable Supervisor and be responsible for driving organizational efficiency by managing day-to-day clerical tasks. This position requires additional technical/analytical knowledge of internal systems and functions related to maintaining daily operations of critical AP/AR processes for FUJIFILM Holdings America Corporation.

Company Overview

At FUJIFILM Holdings America Corporation were redefining innovation across the industries we touchfrom healthcare and photography to semiconductors and data storage. With roots in photosensitive materials and a legacy of groundbreaking technology we now lead 23 diverse affiliate businesses across the Americas.

Were looking for mission-driven talents eager to join us to help create market and support a vast portfolio of products. At Fujifilm youll have the opportunity to explore and grow your skills in new exciting ways. Whether youre shaping tomorrows tech or redefining todays processes well provide a flexible work environment and dynamic culture where innovation thrives.

Our Americas HQ is nestled in Valhalla New York a charming town known for its excellent schools beautiful parks and easy access to the vibrancy of New York City.

Fujifilm is globally headquartered in Tokyo with over 70000 employees across four key business segments of healthcare electronics business innovation and imaging. We are guided and united by our Group Purpose of giving our world more smiles. Visit: Description

Responsibilities

• Collecting and distributing daily mail.
• Manage check processing tasks gathering and sorting printed checks per schedule to include verifying any special handling instructions USPS and overnight courier processing.
• Use existing office machinery to fold insert checks into envelopes and apply proper postage based on destination.
• Creating maintaining preparing and tracking physical and/or digital filing systems to be sent to third-party scanning and storage facility.
• Monitor office supply inventory prepare monthly office supplies order to be approved by Management.
• Perform varying data entry and analysis tasks as directed or required.
• Report maintenance or office related issues to Management.
• Shredding documents keeping files organized.
• Printing collating and scanning month-end accrual invoices.
• Following up on returned checks to find proper address and send update request to vendor task.
• Distributing HR and team event information to group.
• Complying/correcting incoming Concur travel statements to be posted by AP
• Sorting end of month ach tax request with proof of payment and distributing for posting.
• Processing remote check deposits when required.
• Process AR Letter of Credit documents and mail by overnight courier when required.
• Special projects as assigned.
• The role involves the tasks described above along with additional responsibilities as needed.

Required Skills/Education

• High school diploma or equivalent is required; an Associates or Bachelors degree is preferred
• 1 years of experience
• Decision-making skills to work autonomously and manage specific tasks
• Organized and able to prioritize responsibilities
• Attention to detail and accuracy in processing
• Knowledge of office procedures and equipment
• Familiarity with customer service principles
• Ability to manage sensitive and confidential information with tact and professionalism.
• Information management skills
• Problem-solving skills
• Hands-on experience with remote depositing corporate account checks.
• Proficiency in Microsoft Office products Teams Word Excel and PowerPoint.
• Impeccable organization multitasking time-management and stellar verbal and written communication skills

Desired Skills

• Experience with ERP systems including SAP & Oracle software.
• Concur Expense Management Software

Salary and Benefits:

• $18.26 - $19.00/hr depending on experience
• Medical Dental Vision
• Life Insurance
• 401k
• Paid Time Off

*#LI-ONSITE

EEO Information

Fujifilm is committedto providing equal opportunities in hiring promotion and advancement compensation benefits and training regardless of nationality age gender sexual orientation or gender identity race ethnicity religion political creed ideology national or social origin disability veteran status etc.

ADA Information

If you require reasonable accommodation in completing this application interviewing completing any pre-employment testing or otherwise participating in the employee selection process please direct your inquiries to our HR Department ().

Required Experience:

Junior IC