Administrative Secretary

Job Stability! Great Benefits! Great Retirement System! Great Team!

Are you a people person who likes to be the face of the office, help others, multi-task, keep things organized
and running smoothly, and have experience and accuracy working with receiving checks and getting them paid
into a system? Would you like to work for a place that serves the public, has job stability, great benefits, great
retirement system and a great team to work with? Would you like to have 11 paid holidays per year, ample
sick leave and vacation leave (and unused leave rolls over to the next year), and 2 personal days? If so, Wayne
County is the place! The Wayne County Commissioners are currently accepting employment applications for
the full-time position of Administrative Secretary.

DUTIES INCLUDE, BUT ARE NOT LIMITED TO:

• Perform administrative duties to assist Commissioners Office elected officials/executives and
  employees; work independently without direct supervision; work collaboratively as appropriate;
  handle private/sensitive information; maintain comprehensive lists and be responsible for follow-up
  with them. This includes extensive use of computer programs such as Microsoft Outlook, Word, Excel, PowerPoint and Publisher to compose correspondence, as well as create and/or maintain
  reports, charts, spreadsheets, directories and in-house forms with formulas.
• Serve as liaison for County offices by greeting and assisting visitors to the office, answering phones
  and transmitting messages, sorting and distributing all office mail, processing daily checks/pay-ins.
• Handle processes for the Wayne County Sewer Department including: daily payments, customer
  phone calls, email, maintain and update customer accounts, monthly EPA reports, process and pay
  invoices, prepare correspondence, record and track incident reports.
• Provide back up for the Wayne County Sewer Department as needed including: monthly sewer billing
  and reports, close payments, prepare delinquent accounts for certification; issue sewer permits;
  perform scheduled and random audits; annual audits, and records retention.
• Keep and maintain system for retention guidelines of all public records and requests.
• Coordinate, schedule and process County auctions.
• Serve as Deputy Clerk to the Board of Commissioners as needed.
• Schedule appointments, meetings, trainings, Zoom invites, etc.
• Maintain multiple filing systems.
• Must make sure critical operations are performed in a timely manner.
• Must have or obtain a notary license (within one year).
• Must be detail-oriented, efficient, accurate, multi-tasking and punctual.

Wayne County is an Equal Opportunity Employer

We do not discriminate in the provision of services or employment because of handicap, race, color, creed, national origin, sex or age