Pharmacy Technician (Procurement/Inventory)

Job Title

Duties

Duties include but are not limited to the following:

• Analyze and reassess priorities to ensure workload demands are accomplished in the most effective, efficient, and economic manner
• Evaluates pharmacy activities to assist pharmacy managers in obtaining short- and long-range goals and objectives
• Assists pharmacy manager in identifying areas of effort duplication and developing solutions to streamline processes, reduce waste, save costs, and improve patient care
• Reports potential and/or actual medication errors. Encouraging pharmacy technicians to report actual and/or possible medication errors or adverse events
• Assists in quality improvement by participating in service process assessments and action teams and by continually seeking to improve the service
• Ensures other procurement staff follow all department, pharmacy service, station-level, VISN, National, VHA, and DEA policies and procedures
• Works to improve patient satisfaction, lower cost, and improve quality and timeliness
• Works constructively as a team member, assisting co-workers in tasks that support staff, visitors, and other customers in achieving service toward facility and network goals
• Maintains continuous oversight on the security of pharmacy inventory and storage areas and reports to management any inconsistencies or concerns
• Attends all procurement and pharmacy meetings as required
• Serves as lead ordering officer for pharmacy service, delegated by the VA National Acquisition Center while maintaining annual training requirements
• Trains new procurement staff on departments standard operating procedures and provides oversight to ensure competencies are met, re-training as needed
• Initiates ordering requirements and provides guidance to ordering officers for pharmaceuticals, specialty, and supply items through pharmacy prime vendors multi-complex accounts or other sources using various methods of payment
• Responsible for adherence to federal contracts and compliance with federal regulations regarding open market, ensuring inventory control through perpetual evaluation
• Provides oversight in determining ordering intervals and stock levels appropriate to meet changes in formulary, brand to AB rated generic drugs, contract changes, conversions, new drug indications including backorders and seasonal changes
• Provides guidance on all types of pharmaceuticals, including controlled and non-controlled drugs within established VA ordering guidelines, policies, and procedures within inventory management specialized area with the understanding of proper budget utilization
• Incumbent may be required to obtain the necessary certification to order narcotic medications through pharmacy prime vendor
• Makes purchases using National contracts (NAT), Federal supply schedules (FSS), Blanket Purchase Agreement (BPA) and open market, etc. to ensure compliance with federal acquisition regulations, and policy, understands and provides guidance to ordering officers on contracting hierarchy of all purchases
• Utilizes government issued credit cards for micro purchase limits with understanding of when to use; while maintaining required proper documentation, and reconciliation of receipt of all orders in a timely manner for auditing and accountability purposes, training, etc.
• Uploads and maintains proper documentation for the Drug Supply Chain Security Act (DSCSA) per the FDA requirements
• Participates in maintaining all records of pharmacy inventory for DSCSA accountability for auditing purposes
• Utilizes advanced technical knowledge of VA and regulatory agency requirements for drug storage and special requirements for procurement, storage, distribution, and handling of various hazardous and non-hazardous drug classes
• Provides oversight in the removal of expired medications from stock, isolates, and processes them for safe removal according to VHA Directives and standard operating procedures
• Processes outdated, unusable, and excess inventory for return to respective manufacturers for replacement of usable formulary items or credit. This is accomplished on a regular, scheduled basis in compliance with VHA Directives.
• Maintains an internal inventory list for accountability for removal and tracking which involves numerous different manufacturers which requires complex review and follow-up to ensure proper handling and transfer of inventory, receipt of merchandise, and reconciliation of proper credits, or determined as waste according to manufacturer policy, etc. Records must be kept for a period of 3 years

Work Schedule: Monday-Friday, 7:00am - 3:30pm

Telework: Not Available

Virtual: This is not a virtual position.

Functional Statement #: 30390-F

Relocation/Recruitment Incentives: Not Authorized

Permanent Change of Station (PCS): Not Authorized

US Department of Veterans Affairs