Anesthesia Coordinator

Job Description

Job Description

About Sound:

Headquartered in Tacoma, WA, Sound Physicians is a physician-founded and led, national, multi-specialty medical group made up of more than 1,000 business colleagues and 4,000 physicians, APPs, CRNAs, and nurses practicing in 400-plus hospitals across 45 states. Founded in 2001, and with specialties in emergency and hospital medicine, critical care, anesthesia, and telemedicine, Sound has a reputation for innovating and leading through an ever-changing healthcare landscape — with patients at the center of the universe.

Sound Physicians offers a competitive benefits package inclusive of the items below, and more:

• Medical insurance, Dental insurance, and Vision insurance
• Health care and dependent care flexible spending account
• 401(k) retirement savings plan with a company match
• Paid time off (PTO) begins accruing immediately upon start date at a rate of 15 days per year, in accordance with Sound's PTO policy
• Ten company-paid holidays per year  

About the Role:

The Anesthesia Coordinator role is to assist locally in the operations of Sound Physicians in providing management services to the Anesthesia program. The Anesthesia Coordinator is responsible for, but not limited to, onsite practice management and daily oversight of administrative responsibility for the Anesthesia program. The Anesthesia Coordinator will have a visible presence and involvement with the entire site team and multiple hospital departments including the Medical Staff Office, as well as community providers and specialty physicians. This position will report to either the Program Manager or Regional Director or VP of Operations. The Anesthesia Coordinator will work closely with the Program Medical Director to ensure optimal performance and efficiency of the program, and is responsible for contributing to improved workflow processes, communications, and standards, as well as onsite initiatives for operational, financial, and clinical performance

The Details:

In this role, you will be responsible for:

Schedule Coordination

• Creating and managing the Anesthesia team schedule with site Program Medical Director and staffing coordinator with proactive 3–6-month planning, labor/staffing mix awareness and escalation of critical staffing gaps
• Driving internal staffing call with Program Medical Director and Staffing coordinator, timely and appropriately follows up on scheduling issues and/or barriers

Physician/CRNA Interview and Onboarding Coordination

• Coordinating onsite physician/CRNA interviews with hospital leadership and following up on hiring recommendations
• Overseeing coordination of physician/CRNA orientation and facilitates all on boarding requirements

Practice and Central Services Coordination

• Ensuring physicians’/CRNA’ shifts for payroll with 100% accuracy including proper documentation of shifts worked and documentation of rates as appropriate
• Serving as a liaison between Sound and Hospital Medical Staff Office, ensuring credentialing and provider enrollment packets are complete and proactively following up on missing documentation
• Serving as a liaison between Hospital departments and the Anesthesia team. building and maintaining relationships with cross-functional departments across the hospital to provide information and resources as needed
• Understanding program requests around committee participation and assisting Program Medical Director with ensuring Anesthesia participation
• Communicating to Anesthesia team key announcements and maintaining important team documents
• Overseeing partnership with internal Provider Enrollment, Billing, Payroll and Compliance teams

Administrative

• Providing administrative support to Program Medical Director including schedule and special projects
• Coordinating monthly team meeting including scheduling, agenda, room/material facilitation, and meeting minutes
• Managing incoming phone calls, faxes, and mail
• Maintaining a Master team list and hospital

What we are looking for:

A successful candidate will have a demonstrated track record of a combination of these values, knowledge, and experience:

Values :

• Teamwork: Demonstrates the ability to pull people together into highly effective teams along with ability to work in a highly matrixed organization
• Critical Thinking: Demonstrates the ability to be proactive, anticipate needs; ability to make good decisions with incomplete, ambiguous information
• Self-Motivated : Proactively jumps in to start a task or project with limited direction; asks to take on more responsibility and what is next
• Strategic Thinking: Demonstrates the ability to look at the big picture and proactively develop a plan of action
• Resourceful: Demonstrates proactive willingness to utilize available information and tools to figure things out
• Coachable: Demonstrates a willingness to accept feedback from others and put it into practice
• Customer-focused: Puts customer (internal and external) needs first and makes customers their top priority
• Eager to Learn: Proactively seeks out information, embraces learning new things and enjoys the learning process

Knowledge :

• Minimum: High School Diploma or GED. Medical Assistant Certification is required
• Strong interpersonal skills able to handle sensitive situations and confidential information
• Ability to multi-task and prioritize workload in a fast-paced environment
• Technology competency with electronic software needed for role (i.e., Sound Connect, EMR)
• Proficiency with Microsoft Office Suite (i.e., Outlook)
• Detailed oriented, excellent organizational abilities
• Strong written and oral communication skills - the ability to speak, write, and listen clearly and consistently

Experience:

• Minimum: 1-2 years Healthcare customer service and/or 1-2 years’ work in Medical Office staff, Medical Group Management or Hospital setting
• Hospital or physician group management experience preferred with the ability to interact and communicate with individuals at all levels of organization
• Client service oriented (both internal and external)
• Demonstrated poise, tact, diplomacy, and good judgment

Pay Range:

This position offers an annual salary range between $50,000 - $65,000, considering the candidate’s experience, location, and the nature of the program being supported.

Sound Physicians is an Equal Employment Opportunity (EEO) employer and is committed to diversity, equity, and inclusion at the bedside and in our workforce. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, sexual orientation, age, marital status, veteran status, disability status, or any other characteristic protected by federal, state, or local laws.

This job description reflects the present requirements of the position.  As duties and responsibilities change and develop, the job description will be reviewed and subject to amendment.