Senior Fleet Administrator

Job Description

Job Description

At Keeley Companies, we believe in empowering our people and fulfilling career aspirations. Keeley is a career destination with countless opportunities for advancement, and a world-class family culture that is centered around creating the best possible environment for our people to thrive.

Keeley Construction is looking to hire a Senior Fleet Administrator to support our Shop Operations in St. Louis, MO.

Primary Responsibilities

• Coordinate daily dispatch and scheduling of trucks, equipment, and third-party transportation resources.
• Dispatch vehicles and equipment to job sites while managing deliveries, pickups, transfers, and rental logistics.
• Communicate scheduling updates and changes with field personnel, project teams, customers, and vendors.
• Maintain accurate customer, vendor, employee, and equipment records within company systems.
• Process daily field paperwork and ensure timely, accurate data entry into software systems and spreadsheets.
• Support fleet administration by maintaining equipment assignments, registrations, insurance, inspection records, license plates, and IFTA documentation.
• Coordinate equipment rentals, returns, transportation logistics, and fleet billing support.
• Manage office administration, including filing systems, office supplies, building invoices, maintenance coordination, and vendor services.
• Assist management with reporting, payroll documentation, calendars, departmental scheduling, and administrative projects.
• Identify opportunities to improve dispatch, fleet coordination, and administrative processes while ensuring documentation is accurate and completed on time.

Minimum Qualifications

• High school diploma or GED required; degree in business administration, logistics, or a related field preferred.
• Minimum of 3 years of experience in dispatching, fleet coordination, administrative support, or a related role.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) with experience using dispatch, fleet management, ERP, or other business software preferred.
• Strong organizational, multitasking, and communication skills with the ability to manage competing priorities in a fast-paced environment.
• Strong attention to detail with accurate data entry, recordkeeping, and documentation skills.
• Ability to work independently and collaboratively while maintaining professionalism with employees, vendors, and customers.

#LI-AG1 #LI-Onsite

All Keeley Brands (Keeley Construction Group, Keeley Properties, Keeley Restoration, Keeley Companies) do not accept unsolicited resumes from search firms, headhunters, or agencies. Any resume submitted to any employee of a Keeley company without a prior written search agreement will be considered unsolicited and the property of any Keeley Company. Please, no phone calls or emails.

All Keeley companies are proud to be an equal opportunity employer regardless of race, color, gender, age, sexual orientation, gender identity, gender expression, religious beliefs, marital status, genetic information, national origin, disability, protected veteran status, or any other basis protected by federal, state, or local law.