Student Records Specialist

Job Title

This position is responsible for assisting in managing the college's student registration, graduation, and document management functions.

Responsibilities

• Ensures compliance to federal, state, university system and institution policies and procedures related to registration, record management, and graduation. • Processes and maintains student records and related documentation in accordance with established procedures and records retention requirements. • Responds to student, faculty, and staff inquiries regarding registration, records, graduation, and related Registrar functions. • Reviews, processes, and validates registration transactions, withdrawals, reinstatements, and other student record requests. • Assists with degree audits, graduation processing, and certification of degree completion requirements. • Evaluates and resolves student registration and graduation issues in accordance with institutional policies and procedures. • Maintains and processes Registrar Office forms, workflows, and waitlist activities. • Compiles, prepares, and submits reports required by institutional, state, and federal agencies. • Researches and resolves registration, academic records, and graduation-related issues. • Serves as backup support for Parchment Data Automation and DegreeWorks scribing functions. • Provides support to the Registrar and Assistant Registrar during peak processing periods and for assigned operational responsibilities. • Assists with special projects related to student records and registration services. • Performs other related duties as assigned.

Required Qualifications

• Bachelor¿s degree in a course of study related to the occupational field • Three (3) to five (5) years of experience working in admissions, registrar, records retention or closely related field • Proficiency in Microsoft Office suite (Outlook, Teams, Excel) • Ability to work independently on assigned tasks and projects • Strong organizational, analytical, and customer service skills • Ability to manage multiple priorities and meet deadlines. • Ability to interpret, apply, and explain complex academic policies and procedures

Proposed Salary

$45,911-$47,773

Required Documents to Attach

Applicant must attach a resume, cover letter and unofficial transcripts

Optional Documents to Attach

Applicants may attach letters of recommendation

Contact Information

For more information or questions about a job posting, please contact Human Resources by email at View email address on click.appcast.io.