AP Support Specialist

Accounts Payable Support Specialist

The Accounts Payable (AP) Support Specialist provides administrative support to the accounts payable team.

Essential Duties and Responsibilities:

1. Process outgoing checks, including utilization of folding and stamp machines
2. File copies of checks
3. Scan paper invoices
4. Upload invoices into company's Enterprise Resource Planning (ERP) software
5. Obtain invoices from vendor portals
6. Complete vendor credit applications
7. Maintain the Invoice email inbox
8. Maintain and distribute emails from the AP email inbox
9. Assist AP Team in reviewing vendor statements
10. Effectively communicate with vendors when requesting missing invoices and statements or providing payment status of invoices
11. Assist AP team with posting non-PO and PO invoices when requested by Supervisor
12. Maintain and organize the Accounting supply room including generating POs and ordering supplies
13. Sort, distribute, and organize incoming mail
14. Greet visitors and monitor front door activity
15. Performs other duties as assigned by supervisor

Minimum Qualifications (Knowledge, Skills, and Abilities):

• High school diploma or equivalent
• Excellent organizational skills
• Detail-oriented in work
• Basic computer skills
• Ability to quickly grasp new concepts
• Ability to follow written and verbal instructions
• Punctual and meets deadlines
• Successful completion of pre-employment background and drug screening.
• Fosters good coworker citizenship and contributes to a positive work environment.

Physical Demands and Work Environment

• Prolonged periods of sitting at a desk
• Prolonged periods of working on a computer
• Prolonged periods of standing
• Ability to repeat motions
• Ability to reach at, above, or below shoulder level
• Ability to bend, kneel, and climb
• Ability to lift and carry to 15 lbs.
• Office environment

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

M&D provides equal employment opportunity to all qualified applicants and employees without regard to race, color, sex, religion, national origin, age, sexual orientation, gender identity, marital status, familial status, disability, military status, and genetic information.